Director, Finance (Full Time)

Canadian Mental Health Association, Simcoe County Branch • Full-time • Barrie, Ontario, Canada • 2d ago

Director, Finance – Full-Time, Permanent – Barrie, ON

The Canadian Mental Health Association, Simcoe County Branch (“CMHA SCB”) seeks a Director of Finance, who, in accordance with agency policies, standards, and guidelines, is responsible for the strategic management and oversight of the financial, operational, and development objectives for the Finance and Facilities departments. The Director manages the agency’s financial and operational infrastructure, collaborating closely with the Senior Leadership Team (SLT), CEO, and Board to develop and oversee financial strategies, systems, and performance, while ensuring compliance with all applicable legislative requirements and funder agreements. Additionally, the Director oversees the facilities operations of CMHA SCB, ensuring effective management of property and facility resources.

DUTIES AND RESPONSIBILITIES

Financial Leadership

· Oversee the Finance Department’s daily operations, including in-house payroll processing, monthly rent supplement payments for 300+ clients, accounts payable, accounts receivable, forecasting and variance analysis for multiple programs as well as any special initiatives. This role requires a strong working knowledge of these functions to ensure accuracy, compliance reconciliation and efficiency.

· Ensure financial systems are maintained and monitored to comply with Accounting Standards for Not-for-Profit Organizations (ASNPO), provincial and federal regulations, internal controls, best practices, accreditation standards, funder requirements, (including Ontario Health), CRA guidelines for charitable organizations and Board mandates.

· Leverage an advanced understanding of insurance requirements and practices to oversee the organization’s coverage, ensure compliance and manage risk effectively.

· Develop monthly and annual budget review and process; and train and include SLT and managers and in budget planning, analysis and evaluation cycle.

· Oversee the preparation of formal accounting statements monthly and ensure financial reports are distributed to the CEO, management and the Finance and Audit Committee of the Board.

· Coordinate and support the annual external audit process, implement recommendations, and oversee completion of fiscal year-end accounting functions and annual reconciliation reports for all programs.

· Provide financial analyses, recommendations, and updates to the CEO, SLT, Management team and Board.

· Liaise with external auditors, implement recommendations, and complete year-end accounting functions.

· Oversee the financial components of government grant applications, RFP processes, tendering and procurement activities, contributing financial data and ensuring compliance with funder requirements and organizational policies; and ensure all fund reporting is completed and submitted as per funder requirements.

· Oversee the development, implementation, and ongoing maintenance of financial policies and practices to ensure compliance with all relevant legislation and organizational standards.

· Continuously enhance accounting systems, procedures and techniques to ensure cost-effective high-quality management of CMHA Simcoe County’s resources. Ensure compliance with funder requirements, legislated standards and Ministry provided and approved systems to improve management reporting and drive operational efficiency.

· Oversee cash flow analysis, maintain banking relationships, and ensure account reconciliations for audit and control purposes.

· Conduct periodic audits to ensure accuracy and efficiency of finance and accounting systems.

· Oversee and approve annual calendar year-end and fiscal year-end statements for funding sources, T4 Summaries, and T4 Supplementary for all employees, and required statements for external auditors.

· Maintain an accurate inventory of capital and fixed assets, coordinating their procurement, capitalization, amortization and disposal in accordance with organization policies and thresholds.

Facilities and Property Leadership

· Provide leadership and guidance to the Manager of Facilities, Safety, and Security, as needed.

· Ensure effective facilities management by maintaining safety, functionality, budgeting, and compliance with health and safety regulations.

· Collaborates with cross-functional teams as needed to implement sustainable, cost-effective facilities management practices, optimizing space and resources.

· Ensures the property management plan is aligned with the agency's strategic goals and compliant with legislation and advises on property acquisition and sale decisions as necessary.

· Oversee the purchasing, inventory management, and disposal of agency assets and supplies (excluding IT related equipment).

· Ensure property tax rebates are processed in a timely manner for applicable owned and leased locations.

· Oversee contracts, mortgage renewals, capital assets, and lease agreements, leasehold improvements, purchases, general maintenance and security systems.

· Ensures good working relationships with external stakeholders including landlord relationships and lease agreements.

· Support the Manager of Safety, Security, and Facilities, and the Human Resources Manager in ensuring compliance with legislative requirements such as the Occupational Health & Safety Act and Employment Standards Act, 2000.

· Advise on property acquisition and sale decisions when necessary.

· Ensure property tax rebates are processed in a timely manner for all property taxes for owned and leased locations.

· Identify and oversee capital and facilities grant and funding opportunities to maintain and improve CMHA SCB facilities.

REQUIRED QUALIFICATIONS:

· University Degree in Commerce or Business Administration with an Accounting Major; Masters degree is an asset.

· Professional Accounting Designation (Certified Management Accountant, Chartered Professional Accountant) in good standing.

· Minimum 8 years of progressive leadership and management experience in financial management; preferably within the health care, public, or not-for-profit sectors.

· Experience in facilities and/or operational management/leadership is preferred.

· Advanced proficiency in computer applications, including Microsoft Great Plains Dynamics, Quadrant HRIS, and MS Office 365 with the ability to use and learn new technology.

· Advanced knowledge of relevant legislation and regulations, including the Employment Standards Act, 2000, Ontario Health and Safety Act, payroll source deductions, Ontario Employer Health Tax, Provincial Sales Tax, and Goods and Services Tax.

· Fluency in French or another second language would be an asset.

· Must have a reliable source of transportation.

· Legally entitled to work in Canada.

SALARY SCALE:

Executive Level 1: $123,469 - $130,894*per annum

*pro-rated based on hours worked

HOURS OF WORK:

Thirty-five (35) hours per week, Monday to Friday.
Attendance at special events required from time-to-time.
Able to work within a flexible framework to respond to client needs.

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

CMHA Simcoe County Branch is an equal opportunity employer committed to fostering a healthy and positive work environment. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, 1990 CMHA Simcoe County Branch will provide accommodations throughout the recruitment and selection process to applicants with disabilities. CMHA Simcoe County Branch supports the recovery of people with mental illness and promotes diversity in the workplace. We welcome all applicants including persons with lived experience, women, Indigenous people, people with disabilities, and members of the 2SLGBTQ+, visible minority and immigrant communities to apply. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Job Types: Full-time, Permanent

Pay: $123,469.00-$130,894.00 per year

Benefits: