About Max Solutions
Founded by industry veterans Marc Shore and Dennis Kaltman, Max Solutions seeks to impact our customers, employees, communities and the environment through specialty packaging solutions that support the healthcare and consumer segments. We deliver this unmatched impact by investing in next-generation technology, building and supporting an exceptional team of people and never placing limits on creativity.
We are seeking a detail-oriented and experienced Payroll Administrator be responsible for our US payroll operations based in one of our GTA offices. The ideal candidate will be responsible for managing US payroll processes, performing various accounting tasks, and ensuring compliance with financial regulations. This role requires a strong understanding of payroll systems, accounting principles, and attention to detail.
Key Responsibilities:
- Prepare and process payroll for all hourly and salary employees, ensuring compliance with relevant laws and regulations
- Oversee benefit and 401K enrollment and administration
- Maintain payroll records and address payroll-related inquiries
- Administer employee deductions, bonuses, and commissions
- Reconcile payroll before transmission and validate confirmed reports
- Assist with maintaining financial records, including ledgers, accounts receivable, accounts payable, and payroll
- Perform month-end and year-end close processes
- Help prepare financial reports, statements, and forecasts
- Assist with reconciling bank statements and managing cash flow
- Ensure compliance with company policies and federal, state, and local payroll, wage, and hour laws
- Prepare and file tax reports, such as quarterly payroll tax returns and W-2s
- Support internal and external audits related to payroll and accounting
- Work with HR to ensure accuracy of employee data
- Address employee inquiries regarding payroll, benefits, and compensation
Job Requirements
- Post Secondary education in Accounting, Finance, or a related field.
- 5 years of experience in payroll and accounting in a manufacturing or retail setting with a heavy focus on payroll for hourly employees
- 2-5 years experience handling US payroll
- Previous experience in ADP and SAP
- Strong knowledge of payroll regulations and accounting principles
- Excellent attention to detail and organizational skills
- Ability to handle sensitive information with discretion
- Strong communication and interpersonal skills
- Ability to thrive in a fast-paced and dynamic environment.
Max Solutions Canada is an Equal Opportunity Employer who is committed to diversity and inclusion in the workplace. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We thank all applicants for their interest; however only those considered for an interview will be contacted.
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible language requirement:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Experience:
- Payroll: 5 years (required)
- US Payroll: 2 years (required)
Work Location: In person
