Position Description:
Title: Accounting Analyst
Reports To: Controller
Number of Direct Reports: N/A
Department: Finance
Status: Full time, Permanent
PURPOSE: The Accounting Analyst is responsible for ensuring the accuracy and completeness of billing, ensuring timely and accurate processing of remittances and reporting. They will ensure clients are billed correctly, issue invoices, and reconcile invoices with balance sheet reports, seeking to resolve any discrepancies they may find. The Accounting Analyst will monitor accounts receivable and ensure correct customer billing as well as process settlement payments for Independent Contractors and payroll for Delivery Associates.
ACCOUNTABILITIES:
- Ensure accurate and timely processing of all customer invoices for various segments of business.
- Process Independent Contractor payments within the established SLA’s.
- Manage and update rates for Independent Contractors as per the SLAs.
- Collecting and verifying timekeeping information for Delivery Associates and Independent Contractors.
- Reconcile any cost account differences between billing sub ledger and general ledger.
- Processing payroll and managing employee payroll data entry in ADP for hourly Delivery Associates on a weekly basis.
- Ensure timely and accurate payroll processing and reporting, investigating discrepancies and handling questions regarding payroll from Delivery Associates and management.
- Ensure compliance with all federal, provincial and other governing bodies for payroll remittances and reporting.
- Perform a variety of analytical functions including the review and management of large data sets to ensure customer billing accuracy and comply with internal controls.
- Lead and assist with continuous process improvement projects related to billing and payroll controls, quality and efficiency, and automation opportunities.
- Research and resolve complex billing issues utilizing analytical and reporting tools as well as collaborate with cross functional peers.
- Collaborate with other departments to ensure billing accuracy.
- Prepare 13 Week Cash Flow forecasts on a weekly basis.
- Record daily AR payments to ERP and manage Accounts Receivable collections and balances.
- Prepare monthly commission calculations and statements.
- Perform analysis and reconciliation of fixed asset general ledger accounts.
- Collect receipts and prepare monthly expense reports for senior management team.
- Support and provide back up Accounts Payable, as needed.
- Performing other duties in the Finance department as assigned.
SKILLS AND QUALIFICATIONS:
- CPA or enrolled
- 2+ years of related experience.
- Strong analytical skills- including ability to rigorously work raw large data into structured data sets to generate relevant reporting and provide meaningful insight, summarizing and packaging for review with management.
- Advanced Microsoft Excel skills – conditional statements, dropdowns, vlookup/hlookup, pivot tables, goal seek.
- Proficient with other Microsoft Office products - Outlook, Word, Power Point.
- Solid understanding of cost concepts and behaviour.
- Strong communication skills - verbal and written.
- Proven problem solver.
- Customer focused.
- Self-motivated.
- Responds well to periodic pressure.
- Can embrace fast-paced environment with developing structure.
WORKPLACE AND PHYSICAL REQUIREMENTS:
- Must have a vehicle, the role is primarily “on site”
- Work in a fast-paced environment and make effective decisions
- Prolonged periods of sitting at a desk and working on a computer.
CORE COMPETENCIES:
Change Acceptance
Creativity
Communication
Decision Making
Flexibility
Initiative
Innovation
Interpersonal Savvy
Problem Solving
Resilience
Resourcefulness
Urgency
ROLE SPECIFIC COMPETENCIES
Technical Expertise
Learning Agility
Time Management
Fleet Optics Inc is an Equal Opportunity Employer who values diversity, equity and inclusion. We provide accommodations for workers and candidates with disabilities, to the point of undue hardship.
Job Types: Full-time, Permanent
Benefits:
- Extended health care
- Life insurance
- RRSP match
Schedule:
Experience:
- Microsoft Excel: 5 years (required)
- Accounting Analyst or related: 2 years (required)
Licence/Certification:
- Chartered Professional Accountant (preferred)
Work Location: In person
