HR and Payroll Administrator

Bayshore HealthCare • Markham, Ontario, Canada • 1d ago

Reporting to the Director of Human Resources, the HR & Payroll Administrator serves as the primary point of contact for all HR and payroll inquiries. This role involves managing daily administrative tasks, ensuring the accuracy and compliance of all reports, and independently resolving any discrepancies in payroll processing. You will coordinate with internal stakeholders to ensure that all necessary forms and processes, including those related to benefits and payroll, are completed efficiently. Additionally, you will support recruitment, onboarding, and offboarding processes as needed. Collaborating with HR business partners, you will ensure accurate reporting on terminations, disciplinary actions, leave of absences, WSIB claims, and legal cases.

DUTIES AND RESPONSIBILITIES

Prepare and update letters of employment, reporting change letters, and job/title change letters and ensure the applicable changes are reflected in PeopleSoft as requested and in a timely manner. Ensure accurate and complete employee files, including professional registrations, probationary and annual performance reviews, and continuing education documentation.
Maintain accurate records of all disciplinary actions, terminations, leave of absences, HR cases, and other relevant events.
Manage the BSRxHR and BSRx Payroll inbox by filing documents and addressing inquiries in accordance with Bayshore policies and procedures.
Respond to inquiries from internal and external parties promptly and redirect them to the appropriate contact when necessary.
Assist with converting agency staff to BSRx employees by completing all steps in Taleo (Applicant Tracking System) and ensuring all required documentation is filed correctly.
Coordinate and schedule New Employee Orientation, conduct follow-ups, and review onboarding documents for new hires.
Ensure accurate and timely onboarding and offboarding processes, and collaborate with Hiring Managers and other departments as needed.
Maintain up-to-date knowledge of HR Management Systems such as PeopleSoft and Taleo, and ensure accurate employee profiles.
Handle full-cycle payroll processes which may be high-complexity as it can include multiple provinces and payroll cycles.
Verify and balance payroll reports prior to submission and ensure accuracy in employee entitlements such as vacation, overtime, and holiday pay.
Advise on payroll-related legislative requirements and handle the remittance, analysis, and reconciliation of garnishees.
Complete third-party remittances and generate compliance reports on licenses, work permits, and contract end dates on a monthly basis.
Support HR initiatives and projects, provide assistance with recruitment as needed, and offer training to maintain and enhance HR and payroll processes.
Adhere to Bayshore policies and procedures, and actively participate in quality activities and continuous improvement initiatives in accordance with the company's Quality Management System.
Maintain confidentiality of client and corporate information, ensuring discussions are restricted to appropriate Bayshore personnel.
Participate in proactive Joint Health & Safety activities, notify the immediate Supervisor of any Health & Safety risks or concerns.
Perform other duties as assigned.

Job Qualification

QUALIFICATIONS

Post-Secondary Education/Certificate in Human Resources Management or a related field.
Minimum of 3 years of experience in an administrative or similar role.
Experience with multi-province payroll processing is an asset.
Possession of or in progress toward Certified Human Resources Professional (CHRP) designation and/or Payroll Compliance Professional (PCP) designation is considered an asset
Proficiency in Microsoft Office Suite, including Word, PowerPoint, and Excel.
Prior experience with PeopleSoft and Taleo is considered a valuable asset.
Working knowledge of current legislation (OHSA, Employment Standards Act, Ontario Human Rights Code, WSIB and other relevant legislations)
Strong written and verbal communication skills.
Excellent organizational and critical thinking abilities.
Proven attention to detail and ability to manage multiple priorities within strict timelines.
Demonstrated initiative, accountability, and ability to work with minimal supervision.
Flexible, adaptable, and capable of working under pressure while conveying a sense of urgency.
Team player with the ability to collaborate effectively in a multi-disciplinary environment.