Job Number: 2020
Job Type: Full-Time
Temp Contract Length:
Location: 150 Frederick St - Regional Admin Headquarters
Job Category: Financial
Number of Positions: 1
Department: Accounts Payable
Division: Corporate Services
Hours of Work: 35
Union: Management/Management Support
Grade: Management/Management Support Grade 07
Salary Range: $99,881.60 - $124,852.00
About Us!
The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations. Home to over 674,000 residents and expected to grow to nearly one million by 2051. Guided by our 2023-2027 Strategic Plan, “Growing with Care,” we focus on equity, inclusion, and sustainability. Our mission is to provide essential services that enhance the quality of life for all residents, while our core values emphasize caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.
Dish with One Spoon Wampum:
Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:
- Recognizing our shared humanity and land
- Taking only what we need
- Leaving some for others
- Keeping the dish clean
This agreement underpins our vision, mission, and core values, and reinforces our dedication to meaningful reconciliation and equity.
Supervises corporate accounts payable services, ensuring the implementation of proper controls and authorizations. Provides/supervises the provision of budgeting, accounting, financing, and financial analysis services, and support for assigned client areas. Oversees monthly corporate accounting functions and year end accounting, audit, and Financial Information Return processes for the corporation. Coordinates and assists with annual ongoing PCI DSS compliance activities. Supervises the corporation’s employee expense program.
- Supervises a Financial Assistant and Accounts Payable Clerks. Provides training to clients who use accounting and/or budgeting systems, and on related policies and procedures.
- Supervises corporate accounting and accounts payable services, including month end procedures for the general ledger and accounts payable. Develops and implements policies and procedures to ensure correct processing of invoices and internal controls. Assists in the development, implementation, and monitoring of the corporation’s Fraud Risk Management framework and program. Oversees the reconciliation of corporate and payroll general ledger accounts. Reviews reports to ensure standards for volume, quality, and timeliness are met. Participates in the implementation of efficiency initiatives. Reviews large capital and operating expenditures for compliance before payment.
- Identifies and records tangible capital asset accounting information per municipal reporting requirements and for use in year end financial statements.
- Participates in the preparation of monthly and periodic financial reports for the corporate leadership team and Administration & Finance Committee for client areas.
- Administers the general ledger, accounts payable, and tangible capital assets modules of the corporate financial information system. Reviews functionality requirements; creates test scenarios; maintains access and security; and coordinates system upgrades.
- Reviews, prepares, and provides financial implications for procurement reports for client program areas prior to final review.
- Ensures interface between payroll system and the financial system to capture detailed records and ensure the general ledger is updated with correct payroll data. Evaluates problems and works with IT, HR, and Finance staff to determine approach/actions.
- Designs, develops, implements, and maintains internal control systems for reporting requirements. Advises on accounting and financial software systems, and participates on systems development project teams as required.
- Coordinates the annual year end process, including trial balances, preparation of annual financial information return, supporting audit documentation and financial statements, and explanatory notes. Follows up with Financial Analysts for information.
- Provides information and explanations to auditors, and works with auditors to resolve issues/concerns identified during the audit process.
- Supervises the preparation of monthly sales tax returns. Reviews tax calculations collected on revenue and tax paid on expenditures. Develops and implements accounting procedures and processes to reflect changes in taxation rules and policy. Coordinates audits of sales taxes and recommends tax rulings from Agency/Ministry. Provides taxation advice to all levels of staff.
- Coordinates and assists with annual ongoing PCI DSS compliance activities in collaboration with other regional staff.
- Supervises payments to elected officials, council appointees, and employees for work expenses, ensuring policy compliance, and reviews and handles disputed claims, as required. Participates in the annual council report regarding council and council appointee expenditures and remuneration. Assists in development of policies, rules, and forms with HR related to employee expense claims, and communicates changes to staff. Supervises the issuance of employee income tax forms; and prepares reports on work expenses.
Additional Duties/Responsibilities
- Oversees the implementation and ongoing requirements of accounting changes, per Accounting Board requirements, including the financial framework, financial statement presentation, and tangible capital asset planning and accounting. Completes additional accounting entries to restate the Region’s accounting records, per legislated requirements.
- Reports municipal performance measurement on the financial information return.
- Provides financial accounting, budgeting, and overall financial services to client groups.
- Participates in Municipal Benchmarking Association Canada meetings.
- Participates as a financial representative on the management negotiating team for collective agreements to analyze the financial impact of proposals.
- Participates in special projects, as required.
- Supervises the issuance of $800M in payments annually. Ensures safekeeping and control of cheque stock used by the Section. Authorizes purchase orders, invoices, and cheque requisitions, within approval limits. Reviews expenditures over $10,000 for compliance before payment. Reviews and makes recommendations on system needs.
- Communicates with all levels of staff, including senior management and members of council regarding accounts payable issues.
- Communicates with vendors, external auditors, and banks regarding payment issues.
- Backs up the Manager as required
- Performs related duties as required.
Knowledge, Skills, and Abilities
- Knowledge and skills normally acquired through a Bachelor's degree in a related discipline (e.g., Business, Economics, Mathematics, Commerce), plus progressively responsible experience applying principles and techniques relating to cost/benefit analysis, present values, statistical analysis, and forecasting.
- Must have a professional accounting designation (CPA).
- Knowledge of budgeting, management control systems, planning, and accounting principles.
- Knowledge of and ability to comply with policies, procedures, generally accepted accounting principles, related legislation (e.g., accounting, financial management, purchasing), and collective agreements.
- Analytical, problem solving, and continuous improvement skills to plan and develop objectives, make recommendations and decisions on financial issues; and identify and resolve system deficiencies/ problems.
- Ability to provide input into new guidelines and procedures for financial issues without precedent; analyze, summarize, and incorporate financial information submitted by departments into the budget agenda and preparation process; and complete budget agenda per council deadlines.
- Ability to work independently.
- Leadership skills to supervise, train, develop, motivate, and support staff; and plan, prioritize, and schedule work to meet deadlines.
- Human relations and communication skills to communicate complex, politically sensitive information to senior management and clients; influence cooperation when exercising financial control; explain legislation and regulations; train others; respond to questions/concerns; and participate as an effective team member.
- Ability to read and interpret council/committee reports, legislation and guidelines, technical proposals, policies, by-laws, and legal/funding agreements.
- Ability to write letters and reports to management, Council, and external contacts regarding financial updates and budget information, and draft/provide input into by-laws and legal agreements as required.
- Computer skills with ability to use software such as Microsoft Office, financial information systems, and HR information systems. Ability to develop financial models.
- Must provide an acceptable police records check for bondability.
- Ability to travel within and occasionally outside Waterloo Region. Ability to support and demonstrate the Region’s values.
The Region of Waterloo is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. The Region of Waterloo invites applications from all qualified individuals. We are strongly committed to employment equity, diversity and inclusion in the workplace and encourage applications from Black, racialized/visible minorities, Indigenous/Aboriginal people, women, persons with disabilities, and 2SLGBTQIA+ persons.
The Region of Waterloo is committed to providing accommodations throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs. Alternate formats of this document are available upon request. Please contact the Service First Contact Centre at phone number (519) 575-4400, TTY number (519-575-4608) to request an alternate format.
Please note: candidates will be provided an update on their application Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).
