PLEASE READ:
- This role is a 6 month contract with potential for extension/ permanent
- This position is full time in office in their Richmond Hill location
- Please only apply if you are OK with the above and can start ASAP
Your new company
Hays Specialist Recruitment has partnered with a cabling services organization located in Richmond Hill, ON. We are looking to hire a Accounting Assistant to join their team on a contract basis of 6 months, which has the possibility of extension. This candidate will be working from their Richmond Hill Office on a full time basis.
Your new role
- Process various types of accounts transactions.
- Data Entry of vendor invoices, cheque request, expense reports etc.
- Assist vendors with A/P issues.
- Implement full cycle of Accounts Payable & Accounts receivables
- Ensure appropriate approval prior to processing
- Reconciliation of vendor statements for missing invoices
- Code vendor invoices and ensure proper approvals have been acquired
- Assist in the preparation bi-weekly & weekly cheque run’s
- Match purchase orders to invoices and enter invoices
- Setting up vendor as well as verify accuracy of vendor accounts for discrepancies
- Respond to all vendor requests
- Provide support during internal and external audit’s
- Providing support to the Accounting Department.
- Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
- Handling communications with clients and vendors via phone, email, and in-person.
- Processing transactions, updating ledgers, budgets, etc.
- Assist with fact checks, and resolving discrepancies.
- Collaborating with these teams to work on various accounting projects
- Performing reconciliations of accounts
- Processing payments and invoices accurately and within expected time periods
- Verifying financial statements, ledgers and accounts and making corrections where appropriate
- Support the company in optimizing its financial transactions and systems
- Strengthen and grow relationships with vendors and suppliers through timely payments
- Assist in streamlining and improving the accounts payable process
- Exercise integrity and confidentiality in financial reporting
- Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.
- Reconciling processed work by verifying entries and comparing system reports to balances
- Maintaining historical records
- Paying employees by verifying expense reports and preparing pay checks
- Preparing analyses of accounts and producing monthly reports
- Generating invoices and account statements
- Payroll (union) processing : reviewing timesheets, ensuring accurate data entry from the field
- Maintaining accounts files and records
- Producing monthly financial and management reports
- Investigating and resolving any irregularities or enquiries
- Assisting in general financial management and analysis
- Understanding projects requirements
- Review and investigate invoice’s
- Ad-hoc projects where applicable
- The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business unit.
EXPERIENCE, SKILLS & KNOWLEDGE:
- Strong administration and organizational skills.
- Excellent communication and interpersonal skills
- Relevant education and/or experience
- Experience in using Jonas software would be an asset
- Construction industry would be an asset
- Ability to multi-task, work successfully under deadlines and be able to effectively prioritize time and work- load
- Experience with MS Office software
