Position Posting
Accounting Clerk (AP/AR Support)
(1 Position Available)
Term of Employment:Full-time, ContinuingRate of Pay:Band 3: Accounting Clerk: $26.87 - $29.52 per hour
(Subject to CUPE 1015 Agreement) Location:City HallDuties:
Reporting to the Manager, Accounting Services, the Accounting Clerk is responsible for recording straightforward routine transactions for the City of Lloydminster. They are also responsible for providing appropriate AP/AR information internally to the City team and externally to individuals, such as customers and vendors. The Accounting Clerk - AP/AR Support is part of a team who works collaboratively to meet the finance department's goals and the City's strategic priorities and may be assigned other duties on occasion.
General areas of knowledge and responsibility
- Record accurate data entry for straightforward routine transactions related to Accounts Payable or Accounts Receivable in accordance with the City's policies, procedures, and accounting best practices.
- Prepare simple reconciliations, verifying data integrity of transactions by comparing source documents to reports and the details of subledgers with the transactions in the general ledger.
- Capture the intent of the transaction and document it accurately.
- Collaborate with the transaction initiator and provide transaction process mentorship.
- Generate accounts receivable statements for customers and answer any customer questions regarding their accounts.
- Send delinquent accounts to external collections, track results, and record accurately.
- Cross-reference monthly statements with internal data and follow up with relevant parties to resolve discrepancies.
- Communicate and escalate to management, any exceptions to City policies and procedures.
- Provide reports to staff members requesting information.
- Provide excellent customer service by responding to customer inquiries by phone, email, or in person.
- Maintain a calm demeanor in stressful or emergent situations when expectations change, or things don't go as planned.
- Provide coverage and support to the Accounting Clerk and Admin Support positions in Finance.
Financial Reporting
- Support accurate collection of financial data required to produce the quarterly financial statements, management reports, capital project reports, etc.
Internal Controls
- Identify areas of improvement to strengthen internal controls to enhance the reliability of financial information.
Management Reporting
- Understand the relationship between the GL accounts and project account (JAOs) to support and capture the relevant coding information.
Business Processes and Procedures
- Identify improvements to financial and administrative policies and procedures.
- Document and/or update existing or new processes or procedures.
- Support in the implementation of new policies and procedures.
- Commitment to continuous improvement.
Business Partner
- Support finance managers and team members on internal or interdepartmental projects
- Build positive relationships with internal City teams and external customers and vendors.
- Provide excellent customer service.
Leadership
- Demonstrate personal commitment to quality.
- Commit to professional development on an on-going basis.
- Have a high standard of ethics and confidentiality.
- Promote a positive and pleasant culture with pride in the organization.
Records Management
- Support the retention and disposal of finance related municipal records.
Other
- Other related duties as required.
Schedule
Normal working hours for this position are Monday to Friday 8:00 a.m. - 5:00 p.m. with the occasional requirement to work outside these hours.Qualifications:The successful candidate must possess the following qualifications:
- Post-secondary education with a (two-year) diploma in Accounting or Business Administration plus a minimum of two years' experience in a related field is mandatory.
- A graduate from a recognized post-secondary institution with a Bachelor of Commerce, will be considered in the absence of the minimum relevant accounting experience.
- Must possess strong computer skills with proficiency in Microsoft Office, Excel, Word, and accounting software such as Diamond GP.
- Ability to multitask and stay organized.
- Proven ability to maintain a strong attention to detail, a high level of accuracy and meet deadlines while working under pressure.
- Strong communication skills and professionalism with the ability to converse both verbally and in written correspondence with all levels of staff, and external stakeholders or partners.
- Must possess strong conflict resolution skills. Can negotiate with the end user to achieve positive resolution while maintaining and building relationships.
- Ability to work independently and as part of a team.
- A valid Class 5 Driver's License registered in Alberta or Saskatchewan with an acceptable Driver's Abstract is required. This position may be required to operate a personal or municipal vehicle for business purposes.
- Must demonstrate a high standard of ethics and confidentiality.
- Able to promote a positive and pleasant culture with pride in the organization.
Pre-Employment Requirements
- Satisfactory Criminal Record Check
- Successful applicant must provide proof of qualifications.
- Applicants with international education will be required to include an Academic Credential Assessment with application.
Closing Date:October 30, 2024Posting Type:Internal & ExternalApplication Information:The City of Lloydminster is an equal opportunity employer. If you have questions or require further information on this position, please contact us. All applications must be sent to the Employee Relations team and received by the closing date.
