The Miller Tavern is looking for a full-time Office Administrator to join our team!
We are seeking a detail-oriented and organized Office Administrator / Bookkeeper to join our team in the hospitality industry. This role will manage administrative tasks, bookkeeping, financial record-keeping, and HR to ensure smooth daily operations. The ideal candidate will be a multi-tasker with excellent communication and accounting skills, who can manage office workflows and maintain financial accuracy.
DUTIES AND RESPONSIBILITIES:
Administrative Duties:
-
Manage daily office operations, including phone calls, emails, and correspondence.
-
Maintain and update records, files, and databases.
-
Schedule and coordinate meetings, appointments.
-
Order and manage office supplies and equipment.
-
Prepare and distribute internal communications and reports.
-
Assist in HR functions such as managing employee records and payroll processing.
Bookkeeping:
-
Maintain accurate financial records using accounting software (e.g., QuickBooks, NetSuite).
-
Process accounts payable and accounts receivable, including invoicing, payments, and collections.
-
Reconcile bank statements and manage petty cash.
-
Prepare financial reports, including balance sheets, income statements, and cash flow statements.
-
Manage payroll, tax filings, and ensure compliance with relevant financial regulations.
-
Assist in budget preparation and financial forecasting.
Hospitality-Specific Tasks:
-
Process reservations, cancellations, and guest inquiries as needed.
-
Maintain accurate guest billing and oversee payments related to room bookings, events, and services.
-
Liaise with vendors and suppliers, managing contracts, payments, and relationships.
-
Monitor and support inventory management, including food, beverages, and other consumables.
-
Assist in financial planning related to events, catering, or seasonal demands.
QUALIFICATIONS:
-
Proven experience as an Office Administrator, Bookkeeper, or similar role.
-
Strong knowledge of accounting principles and financial procedures.
-
Proficiency with accounting software (QuickBooks, Netsuite) and Microsoft Office Suite.
-
Excellent organizational and time management skills.
-
Strong attention to detail and problem-solving abilities.
-
Good communication and interpersonal skills to interact with staff, guests, and vendors.
-
Ability to handle confidential information with integrity and professionalism.
-
Familiarity with hospitality industry operations is a plus.
PREFERRED SKILLS:
-
Experience in the hospitality industry.
-
Knowledge of payroll systems and tax regulations.
-
Basic understanding of HR and compliance-related tasks.
EDUCATION:
-
High school diploma or equivalent (required).
-
Certification in accounting, business administration, or a related field (preferred).
BENEFITS:
-
Competitive salary based on experience.
-
Health, dental, and vision insurance.
-
Paid time off and vacation benefits.
-
Opportunities for professional development and growth.