Building Possibility & Community for close to 60 years!
PBA Group of Companies (PBA) is an award-winning owner, operator and developer of industrial, retail, office and hospitality assets.
PBA takes pride in being women-owned and led, guided by rich history, core values and long-lasting relationships. With our fully integrated approach to real estate addressing development, construction and property management PBA is committed to building and operating premier assets that celebrate the way people work, live and stay.
PBA recently expanded its offerings by introducing a hospitality portfolio with the unveiling of The Dorian, a 27-storey, dual-brand Marriott Autograph Collection and Courtyard Marriott hotel. Recognized globally as one of North America's premier hotels by Fodor's Travel, The Dorian has received numerous accolades for its exceptional design, culinary offerings and guest experience.
Looking ahead, PBA remains committed to creating vibrant communities that both its partners and tenants take pride in calling home. To learn more about us, please visit our website at www.pbaland.com.
Job Summary:
The Accounting Clerk will be responsible for managing all of the Accounts Payable data entry, reconciliations and communications process and support Property Management in the timely collections of Accounts receivable.
Job Accountabilities:
- Monitor the Accounts Payable e-mail inbox
- Review invoices for accuracy
- Coding of Invoices (to the correct property, GL code and building, project, etc.)
- Visa Statement Reconciliation
- Vendor Statement review, reconciliation, follow up
- New vendor set-up
- Reconcile incoming monies from tenants to the bank statements and post receipts in Yardi
- Deposit physical cheques when necessary and post receipts in Yardi
- Review monthly outstanding Accounts Receivable report
- Follow up with tenants and record the communication
- Keep the outstanding AR report updated for the use of the Accounting, Property Management and Leasing
- Run the monthly rent collections report
- Review and investigate any variances from the previous month
- Explain variances and attach the back up to the line item
- Tenant enquiries
- Provide any other requests and assistance when asked
- Assist with office administration tasks and special projects as required
Minimum Job Qualifications:
- Minimum of 3 years of experience in accounts payable and accounts receivable, with a strong background in property accounting preferred.
- Accounting diploma considered an asset.
- Experience in the real estate industry to understand market dynamics and business strategies
- Excellent analytical skills to interpret financial data and provide actionable insights.
- Proficiency in Microsoft Office Suite (Excel and Outlook) and other relevant software.
- Familiarity with Yardi Voyager software.
Personal attributes:
- Strong verbal and written communication skills.
- High ethical standards and integrity.
- Ability to adapt to changing business environments and market conditions.
- Proactive problem-solving skills.
- Detail-oriented with the ability to manage multiple priorities and deadlines.