Overview
We are seeking to fill the role of our Office Manager. This role is crucial to our company as this position is key in running our office efficiently through a range of administrative, financial and managerial tasks. They will provide employees with resources, tools and company-wide initiatives and have excellent organizational and communication skills. Reporting directly to the President and will work in office with some direct reports including an administrative assistant and pipeline patrollers.
Job Responsibilities
Accounting/Bookkeeping Responsibilities
- Ongoing management of Accounts Receivable and Accounts Payable
- Serve as primary contact for suppliers and vendors
- Sending out and following up on invoices
- Understand and oversee the entering of approved invoices and paying vendors at agreed deadlines
- Completion of monthly bank reconciliations
- Wire transfer (fx traders) as required
- USD/CAD conversions and transactions
- Calculate and enter bi-monthly payroll both hourly & salary
- Calculate and remit monthly source deductions
- Calculate and manage vacations and overtime
- Remit GST, Employer’s Health Tax and WorkSafeBC’s amounts in accordance with scheduled payments
- Complete and review monthly financials
Office Administration
- Reception duties including answering the phone, greeting customers and building repour with customers and employees
- Onboarding/offboarding of employees
- Scheduling aircraft through booking software
- Liaisons with customers as required
- Radio Dispatch helicopters
- Maintaining vendor paperwork to ensure we are up-to-date and meet customer requirements
- Assisting with bids & contracts where needed
- Reporting monthly and quarterly reports
- All other duties may apply
Experience
- 3-5 years experience as an Office Manager or comparative experience
- Comfortable with Sage50
- Medium to advanced level of Microsoft Office Skill
- Good understanding of the Canada Labour Code
- Strong communication
- Be curious in aviation
- Operational detailed
- Honest, humble, strong integrity and self-starter
Job Type: Full-time
Pay: $28.85-$33.65 per hour
Expected hours: 40 per week
Work Location: In person
