The ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees and handling outgoing mail. Someone that possesses a friendly demeanor that can effectively interact with office visitors and interview candidates. An individual who is highly organized and detail-oriented that will play a critical role in ensuring the smooth operation of our office environment, managing administrative tasks, coordinating office activities, and providing support to our staff. A passionate individual who thrives in a fast-paced environment, possesses excellent communication skills, and has a strong ability to multitask.
- Monday – Friday, 8 AM – 5 PM
- Health & Dental
- Annual Bonus
- Paid Vacation
Responsibilities
- Coordinate and organize office activities
- Oversee stock of office supplies
- Greet visitors at office
- Coordinate inbound and outbound office mail
- Support HR in scheduling meetings, interviews and transport
- Prepare all financial and accounting operations including billings, collection, payables and payroll
- Monthly bank reconciliations
- Regular government reporting (HST, WSIB & Other government returns)
- General office administrative duties
- Other duties as assigned
Qualifications
- Experience with administrative and clerical work
- Full cycle bookkeeping & year end experience
- Minimum 5 years’ experience
- Proficiency with MS Suite including Word, Excel, and Outlook
- Certificate, diploma, or degree in business accounting is an asset
- Self-motivated and self-directed with strong time management and organizational skills
- Experience with Account Edge software preferred
- Friendly and upbeat demeanor
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- Use account Edge for software for bookkeeping
At 3 Step Recruitment, we embrace diversity and inclusion for innovation and growth. We are committed to building inclusive teams and an equitable workplace for our employees to bring their true selves to work. We are taking actions to tackle issues of inequity and systemic bias to support our diverse talent, clients and communities.
We also strive to provide an accessible candidate experience for our prospective employees with different abilities. Please let us know if you need any accommodations during the recruitment process.
