Accounts Payable Clerk (Temporary Maternity Leave Coverage)

Harmony Beef Company LTD - Balzac Alberta • Full-time • Rocky View, Alberta, Canada • 3m ago

The A/P Clerk completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. The A/P Clerk will be responsible for the timely payment of cattle payables to producers and ensuring vendor compliance to the organizations credit policy.

JOB RESPONSIBILITIES:

· Codes such items as invoices, vouchers, expense reports, check requests, etc., with correct codes conforming to standard procedures to ensure proper entry into the financial system.

· Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries

· Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.

· Receive, verify and process company expense reports to standard procedures.

· Handles all vendor correspondence via phone or email

· Attaches the corresponding purchase orders to incoming invoices with all supporting documentation.

· Investigates and resolves problems associated with processing of invoices and purchase orders.

· Prepares batch check runs and wire transfers.

· Assists with monthly status reports, and monthly closings.

· Reconciles various accounts by verifying entries, identifying errors in posting or omissions by applying appropriate accounting standards and comparing system reports to balances.

· Process remittance information from checks, drafts and wire transfers for invoices provided by vendors, reviewing instructions accompanying items to determine proper disposition and crediting accounts in accordance with standard procedures.

· Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.

· GST reporting and submission.

· Organize and maintain all vendor and credit files.

· Process payments for cattle purchases and appropriate remittance programs.

· Protects organization's value by keeping information confidential.

· Files, maintains, and distributes accounting documents, records and reports.

· Performs other duties as required to support Accounting Department.