POSITION OVERVIEW

The Accounts Payable Manager oversees the entire accounts payable function, ensuring that vendor invoices and expense vouchers are processed efficiently and accurately. This role is responsible for driving process improvements, developing team members, and fostering a high-performance culture within the department. The Accounts Payable Manager collaborates with other departments to streamline operations, ensures adherence to company policies, and acts as a key player in achieving department milestones. Strong leadership, communication, and analytical skills are essential for this role, particularly in managing a team and driving continuous improvement initiatives.

ROLE AND RESPONSIBILITIES

Lead, mentor, and develop a high-performing Accounts Payable team by providing coaching, performance feedback, and opportunities for professional growth;
Set clear goals and expectations for the team, and ensure that project and department milestones are met;
Identify training needs and implement development programs to enhance staff capabilities in handling AP processes, conflict resolution, and communication;
Foster a collaborative and motivating work environment, ensuring high team morale and strong engagement;
Continuously analyze and improve accounts payable processes to increase efficiency, accuracy, and speed of payments;
Implement new tools and technologies (e.g., electronic invoicing, automated payment systems) to streamline workflows and reduce manual effort;
Collaborate with other departments (e.g., purchasing, logistics) to address and resolve discrepancies in purchase orders, and improve interdepartmental workflows;
Provide recommendations on process improvements, cost-saving opportunities, and vendor management strategies to senior management;
Oversee the accurate and timely payment of vendor invoices, expense vouchers, and maintain up-to-date records and control reports;
Manage vendor inquiries and develop relationships to ensure smooth communication and issue resolution;
Ensure that all payment processes adhere to internal controls and compliance standards, mitigating risks related to vendor payments and financial reporting;
Review applicable accounting reports and accounts payable registers to ensure data accuracy, and provide insights to senior management regarding AP performance and improvements;
Work closely with purchasing, branch managers, and other departments to resolve purchase order discrepancies, receiving errors, and ensure vendor profiles are up to date;
Manage and ensure accurate vendor profiles, bank information, and payment data within the system;
Lead or participate in special projects as needed, particularly those related to process optimization, cost control, and technology implementations;
Manage additional duties as required to support the smooth operation of the Accounts Payable department.

QUALIFICATIONS AND EDUCATIONAL REQUIREMENTS

Education and Experience

Minimum five to seven years of experience in Accounts Payable;
Subject to Criminal Background Checks and must have clean record.

Knowledge, Skills, and Abilities

Proficient with Microsoft Office Suite;
Highly motivated individual who shows initiative and is focused on achieving results while contributing to a positive, can-do culture;
Ability to inspire and motivate the team towards achieving the department’s goals while aligning with the broader organizational strategy;
Skilled in leading teams through change, particularly during process improvements or technology transitions;
Focused on the professional development of team members by providing ongoing feedback and opportunities for growth;
Excellent verbal and written communication skills, essential for resolving conflicts, coordinating with other departments, and developing strong vendor relationships.

Job Types: Full-time, Permanent

Benefits:

Dental care
Disability insurance
Employee assistance program
Extended health care
On-site parking
Paid time off
RRSP match
Store discount
Tuition reimbursement
Vision care
Wellness program

Schedule:

8 hour shift
Monday to Friday

Experience:

Accounting: 3 years (preferred)

Work Location: In person

The Bolt Supply House Ltd

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Accounts Payable Manager