Job Purpose:
To efficiently manage accounts payable processes by receiving, processing, and verifying invoices in a timely manner. Ensure all invoices are authorized and payments are processed according to established terms on a weekly basis. Additionally, responsible for updating the Accounts Receivable sub-ledger, and conducting collections on overdue invoices.
Knowledge & Skills:
- Post-secondary diploma in accounting or equivalent.
- Proven working experience of at least 5 years in accounts payable and accounts receivable processes.
- Solid understanding of accounting payable and receivable principles.
- Proven ability to calculate, post, and manage accounting figures and financial records.
- Strong data analysis skills.
- Hands-on experience with spreadsheets and accounting software.
- Proficiency in MS Office.
- High degree of accuracy and attention to detail.
Duties & Responsibilities:
- Set up and update customer information.
- Provide an updated Accounts Receivable aging report to management weekly.
- Ensure that all invoices are authorized for processing by Accounts Payable.
- Update invoices in the Accounts Payable sub-ledger.
- Reconcile vendors' statements of account.
- Set up new vendors in Produce Pro.
- Ensure all invoices are received and recorded in Accounts Payable by the month-end cutoff.
- Email payment confirmations to suppliers.
- Review vendor statements, resolve discrepancies, and maintain positive relationships with vendors.
- File supplier invoices, accounts receivable, and other documents accordingly.
- Follow up on discrepancies in payment and address any related issues.
- Send statements of account in a timely manner and collect overdue invoices.
- Provide an updated Accounts Receivable aging report.
- Collaborate with internal teams to resolve any billing or payment issues.
- Handle incoming mail, including opening, sorting, and distributing among the accounting team.
- Perform other reasonable duties as assigned.
Health and Safety Responsibilities:
- Report hazards, incidents, and injuries to the supervisor.
- Follow safe work procedures and rules.
- Apply safety training.
- Not use or operate any equipment or work in a way that may endanger any worker.
- Use personal protective equipment and clothing as directed by the employer.
- Report to the supervisor any known missing or defective equipment or protective device.
- Not engage in any prank, contest, feat of strength, unnecessary running, or rough and boisterous conduct.
