Job Purpose:

To efficiently manage accounts payable processes by receiving, processing, and verifying invoices in a timely manner. Ensure all invoices are authorized and payments are processed according to established terms on a weekly basis. Additionally, responsible for updating the Accounts Receivable sub-ledger, and conducting collections on overdue invoices.

Knowledge & Skills:

Post-secondary diploma in accounting or equivalent.
Proven working experience of at least 5 years in accounts payable and accounts receivable processes.
Solid understanding of accounting payable and receivable principles.
Proven ability to calculate, post, and manage accounting figures and financial records.
Strong data analysis skills.
Hands-on experience with spreadsheets and accounting software.
Proficiency in MS Office.
High degree of accuracy and attention to detail.

Duties & Responsibilities:

Set up and update customer information.
Provide an updated Accounts Receivable aging report to management weekly.
Ensure that all invoices are authorized for processing by Accounts Payable.
Update invoices in the Accounts Payable sub-ledger.
Reconcile vendors' statements of account.
Set up new vendors in Produce Pro.
Ensure all invoices are received and recorded in Accounts Payable by the month-end cutoff.
Email payment confirmations to suppliers.
Review vendor statements, resolve discrepancies, and maintain positive relationships with vendors.
File supplier invoices, accounts receivable, and other documents accordingly.
Follow up on discrepancies in payment and address any related issues.
Send statements of account in a timely manner and collect overdue invoices.
Provide an updated Accounts Receivable aging report.
Collaborate with internal teams to resolve any billing or payment issues.
Handle incoming mail, including opening, sorting, and distributing among the accounting team.
Perform other reasonable duties as assigned.

Health and Safety Responsibilities:

Report hazards, incidents, and injuries to the supervisor.
Follow safe work procedures and rules.
Apply safety training.
Not use or operate any equipment or work in a way that may endanger any worker.
Use personal protective equipment and clothing as directed by the employer.
Report to the supervisor any known missing or defective equipment or protective device.
Not engage in any prank, contest, feat of strength, unnecessary running, or rough and boisterous conduct.

TK Fresh Produce

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Accounts Payable/Accounts Receivable Coordinator