The Opportunity
Accounting Analyst (Accounts Payable)
Mississauga (Derry)
(Hybrid: Remote/In-office)
Supervisor, Accounting or Supervisor, Accounts Payable
Alectra is committed to putting our people first in providing a positive employee experience and a safe work environment. Our Hybrid Workplace policy allows for an effective balance for employees with the opportunity to work in a hybrid environment; a combination of Remote / In-office work based on operational requirements.
Position Purpose:
Reporting to the Supervisor, Accounting or Supervisor, Accounts Payable this position is responsible to record financial transactions accurately and on a timely basis each month. This includes review of final costing for work orders, preparation of invoices, completion of account reconciliations and analysis, reconciliation of banking transactions, adjusting journal entries, completing and providing support to assist in the preparation of financial reports. The incumbent is responsible for providing assistance with audit activities and year end working papers. This role will be placed in either General Accounting or Accounts Payable team.
Key Responsibilities/Accountabilities:
Specific responsibilities (General Accounting):
- Reviewing work order setup and monitoring work order statuses and ensuring accuracy of both the financial information and billing instructions for assigned business units and following up with other functional areas as required.
- Closing work orders in an accurate and timely manner in accordance with predetermined key performance indicators and coordinate variance analysis when required.
- Preparation and of invoices for projects in assigned business units as well as the related collection activity.
- Preparation of refunds, allocation of advance payments and customer deposits, as applicable, for projects in assigned business units.
- Maintaining proper files and documentation for all assigned work orders.
- Responsible for performing daily reconciliation of banking transactions for all companies and laisse with bank representative and other departments as required.
- Preparation of data to support measurement of liabilities/provisions and related support schedules.
- Maintain and update monthly lease continuity schedules, record all the related transactions and follow up with the appropriate parties as required.
- Prepare various monthly journal entries such as interbranch entries, related parties and various reallocations entries.
- Processing the release of blanket purchase orders.
Specific responsibilities (Accounts Payable):
- Control and coordinate accounts payment process by ensuring that proper procedures are followed, general ledger is accurate, and issues are investigated and resolved
- Oversee and audit accounts payable transactions on a timely basis to ensure compliance with accounting controls
- Maintain accounts payable sub ledger including accounts payable reports, integrity reports and rollover of balances for year end.
- Generate payments, reconcile to registers / reports, ensuring accuracy and completeness.
- Issue stop-payments through bank when required.
- Communicate with vendors and staff regarding invoices, payments, statements and reconciliation of invoices to purchase orders.
- Administer the electronic A/P system. Release and reset invoices
Other responsibilities (Accounts Payable & General Accounting):
- Preparation of assigned account reconciliations, including analysis and follow up of causes of variances.
- Preparation of journal entries required for ongoing business purposes or resulting from analysis of account reconciliations.
- Meeting month end closing responsibilities according to pre-determined deadlines.
- Assisting in interim and year-end audits by providing internal/external auditors with information and supporting documentation as required.
- Support special projects by gathering data as required and by participating in projects to improve performance and processes of the organization.
- Acting as resource back up to staff during absences and as required.
- Training team members as required.
- Other duties as assigned.
- Responsible for a working knowledge and understanding of and make all efforts reasonable to work in accordance with and ensuring work is done in compliance with the appropriate safety legislation, EUSR rules, Alectra policies and procedures and safe work practices that apply to the work while adhering to the internal responsibility system. Reports any unsafe conditions or observed unsafe work practices using Alectra procedures.
Education & Specialized Knowledge:
- Requires a minimum of a college degree in Business Administration or Accounting.
- Working towards the completion of an Accounting designation is preferred.
Experience:
- Requires a minimum of 5 years related experience.
Skills/Abilities/Competencies:
- Requires advanced skills in the use of computer software programs for word processing and spreadsheet applications.
- Demonstrated ability to solve problems.
- Previous experience with ERP applications, J.D. Edwards preferred.
- Strong analytical skills.
- Flexibility to meet deadlines as required.
- Demonstrated written and verbal communication skills with coworkers and members of the public to achieve positive outcomes for the company.
- Requires basic knowledge of Occupational Health and Safety Act requirements as it relates to individual, organizational and operational requirements.
How to Apply
**FOR INTERNAL CANDIDATES ONLY: First consideration will be given to permanent employees in the PWU bargaining unit.
If you would like to be considered for this position and meet the qualifications, please submit your resume by clicking on the button below.
Should you have any questions regarding this opportunity, or need assistance in applying for the posting, please send your inquiry to careers@alectra.com.
Alectra is an equal opportunity employer and is committed to providing a recruitment process that respects the dignity and independence of all candidates. Alectra will consult with all applicants who request accommodation during the recruitment process to ensure that the accommodation provided takes into account the applicant's individual accessibility needs, to the point of undue hardship.
We thank all applicants for their interest in a career with Alectra.
