Job description
Become the Office Administrator and Bookkeeper for one of Canada's fastest growing beverage brands with great upside potential, an awesome culture and team, and unlimited potential to develop your business skills and build an amazing career!
We are seeking a highly organized and detail-oriented individual to assist in managing office operations, support administrative tasks, and handle bookkeeping responsibilities. This role requires strong multitasking abilities, excellent communication skills, and proficiency in the accounting software Intuit Quickbooks.
Key Responsibilities:
Office Administration:
- Manage day-to-day office operations, ensuring a smooth and efficient workflow.
- Handle correspondence, including emails, phone calls, and mail.
- Organize and maintain office files, both electronic and physical.
- Oversee office supply inventory, order supplies as needed, and ensure the office environment is well-maintained.
- Assist with the planning and execution of company events and meetings.
- Maintain office policies and procedures, updating as necessary.
- Provide general administrative support to the team and management.
Bookkeeping:
- Record financial transactions and maintain accurate financial records using the accounting software Quickbooks online
- Prepare and process invoices, expense reports, and payroll.
- Reconcile bank statements and ensure all financial discrepancies are addressed.
- Manage accounts payable and receivable, ensuring timely payments and collections.
- Assist in the preparation of financial statements and reports.
- Monitor and track budgets, assisting with budget preparation.
- Ensure compliance with financial policies, procedures, and regulations.
- Assist with tax preparation and audits as needed.
Other responsibilities:
- Being a start up business with a small team, we will occasionally need help filling in on our production line and in the warehouse with packaging, organization and clean up. In this role, you must be able to work on your feet in a dynamic environment and be comfortable occasionally assisting with manual labour.
- Office organization and clean up
- Greeting visitors at the front door and assisting with pickups and receiving deliveries
Qualifications:
- Proven experience as an Office Administrator, Bookkeeper, or similar role.
- Proficiency in the accounting software Quickbooks online and MS Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- High level of accuracy and attention to detail.
- Ability to work independently and as part of a team.
- Knowledge of basic accounting principles and procedures.
- Familiarity with office management procedures and basic HR principles is a plus.
- Minimum of 1 year of experience in administrative and bookkeeping roles.
- Associate or Bachelor’s degree in Accounting, Business Administration, or related field preferred.
Company description
A proud Calgary company, Rviita Energy Tea is Canada’s first and only clean energy beverage in a low carbon footprint pouch. Rviita is a delicious, refreshing, energy beverage that is now carried in over 1200 stores across Canada, and is quickly expanding internationally. We are a customer-centric brand that really cares about people and giving back to the community. We have also built Canada’s first high-speed flexible beverage pouch production line right here in Calgary!
Our core values are faith, freedom, fitness, family, and going the extra mile, and our ethos is to work towards truly making a difference in people's lives with great products and over-the-top customer service.
We are looking for a very hardworking, empathetic, and organized individual to join our team as our Office administrator and bookkeeper. You'll be part of an exciting, fast-paced startup atmosphere with a great culture and purpose.
Hours: Negotiable, but full time hours are preferred. Monday-Friday, regular business hours
Expected start date: ASAP
Salary: $25-28/hour
Job Perks:
· Personal Development Program: Rviita has a staff personal development program where we provide a free personal development, marketing, or business book every month. You are encouraged to read 10 pages every day of a personal development book, which you are welcome to do on paid company time. Reading materials provided
· 1 on 1 Mentoring: Working with a startup means you will have access to all the company executives and will receive one on one instruction and mentoring on all facets of the business
· Upside Potential: Rviita prides itself on creating careers. Being a fast-growing startup company, Rviita provides new employees the opportunity to work their way up from working in the warehouse to becoming an executive in the company if they are willing to put in the work.
· Free Parking
· Basic Blue Cross Benefits Plan
· Free energy tea!
To Apply:
Please either upload your resume AND cover letter to this posting, OR email it to karly@rviita.com. In your cover letter, please tell us why you want to work for Rviita Inc. and outline any experience you have with office administration and bookkeeping. Please note, only applicants with proficient knowledge and experience with Intuit Quickbooks online will be considered.
Thank you so much, and we look forward to hearing from you!
Job Types: Full-time, Permanent
Pay: $25.00-$28.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Discounted or free food
- Extended health care
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Application question(s):
- Please state any experience you have with our brand, and list why you are interested in working for us.
Education:
- Secondary School (preferred)
Experience:
- Administrative: 1 year (required)
- Microsoft Excel: 1 year (required)
- QuickBooks online: 2 years (required)
- Bookkeeping: 2 years (required)
Language:
Location:
- Calgary, AB T3R 0J5 (preferred)
Work Location: In person
