Payroll Administrator

City of Kawartha Lakes • Full-time • Kawartha Lakes, Ontario, Canada • 3m ago

Job Brief

Responsible for all aspects of City of Kawartha Lakes payroll functions in accordance with corporate policy and legislative requirements.

Employment Status:

Temporary Full-Time

Union:

NON-UNION

Open To:

Internal/External Applicant(s)

Closing Date:

02/08/24

Duration (if temporary):

Up to 6 months

Salary $70,532 - $82,524 (2024)

Reports To Supervisor, Payroll Services

Department Corporate Services - People Services

Location Lindsay, ON

Hours Normal Working Hours 37.5 hours per week

Other General office environment and occasional off-site travel to attend meetings, conferences, departmental emergency situations

Essential Duties

Receive timesheet data from various sources and input supports and review input against union contracts and corporate policies to ensure adherence
Using payroll software, calculate pay and statutory and voluntary deductions
Process payments and deductions in keeping with legislative requirements such as Employment Standards Act, Workplace Safety and Insurance Act, Canada Revenue Agency (CRA), Income Tax Act, OMERS pension fund
Reconcile and remit for payment to appropriate agencies various types of statutory and non-statutory deductions
Calculate and process retroactive payments, as applicable
Working collaboratively with other staff, complete a portion of employee master profile set up and changes
Train decentralized payroll input staff on processes, and administer support during each payroll cycle, answering questions and providing instructions
Monitor employee entitlements to ensure compliance with policies
Prepare e-files and corresponding deduction documents related to CRA
Reconcile pension deductions, identify leave types, prepare necessary documentation in accordance with OMERS requirements
Prepare year end reports, T-slips, salary disclosure reports, file with appropriate agencies
Create and test pay codes and payroll processes, as necessary
Test software upgrades and review software changes against current processes, identify issues and create solutions, recommend process improvements
Work with Information Technology division and software vendors when errors or functionality issues occur and follow-up on issues that have not been resolved
Prepare ‘Record of Employment’ forms using the e-portal
Reconcile business accounts on monthly and yearly process cycles in accordance with statutory deadlines
Review payroll and related expenses for accurate assignment to the associated general ledger accounts and cost centers
Populate and monitor annual time off entitlements against policies, testing for accuracy
On behalf of unions, populate annual seniority lists, respond to enquiries, track decisions

Qualifications

Post-secondary diploma in Accounting, Business Administration, Human Resources, Payroll or a related field
Minimum two (2) years of related progressive experience, preferably in a municipal environment
Certification with the Canadian Payroll Association, or willingness to obtain
Demonstrated knowledge of payroll legislation and provincial employment standards
Demonstrated experience using a payroll and Human Resources Information Software (HRIS) system
Effective oral communication and strong interpersonal skills; excellent written communication skills; attention to detail and accuracy
Demonstrated customer service skills at a level to develop and maintain cooperative/collaborative working relationships both within and outside the organization
Demonstrated time-management skills with the ability to prioritize workloads and meet deadlines with minimal supervision
Demonstrated ability to exercise discretion and tact and maintain a high degree of confidentiality at all times, complying with all applicable privacy legislation and local policies and procedures
Demonstrated proficiency in Microsoft Office, the internet and any other related software
Possess and maintain a valid Ontario Class “G” Driver’s Licence or the ability to frequently attend work related activities at various sites within the municipalities or at other sites within Ontario
Upon a conditional offer of employment, an acceptable Criminal Record Check will be required