Job Overview:
The Cost Controller will be responsible for assisting with budgeting and monitoring project and operations-related costs. The Cost Controller will help estimate future cost, current cost expenditures, and payments received of the project(s) throughout the project lifecycle. The Cost Controller’s main duties will be to oversee daily reporting of project and operations related activities, implement and maintain the use of cost codes, track the cost expenditure as well as facilitate Accounts Payable and Receivable functions by reviewing and processing invoices.
The Cost Controller shall ensure to maintain effective communication with the management team. The Cost Controller reports to the Director of Operations and works alongside other members of the management and finance team to ensure all finance and administration functions are completed accordingly. The Cost Controller’s role shall also be to provide guidance and oversee the administration team. This will include administrative schedule management, overseeing the site administrator’s teamwork, and ensure the administrative team’s processes and procedures are abided by and update where needed. The Cost Controller will lead the financial functions, which include evaluating figures, accounts, and statements for accuracy and consistency with contractual documentation.
Responsibilities:
- Oversee, enter data, review, and create LEMs (Labour, Equipment & Material Summaries) when required.
- Ensure accuracy in the LEM summaries, daily reporting, and the data management inputted in the LEMs.
- Cost management: process driven to implement a cost control system for construction and operation activities, cost reporting, cost variance analysis, trending, forecasting and cash flows.
- Ensure effective cost assessment and analysis are performed and reported.
- Review, consolidate, oversee, and ensure accurate and complete invoices are generated monthly and submitted to the client.
- Perform financial and operational risk assessment and develop, support, and monitor business control requirements to ensure risks are effectively mitigated.
- Ensures that all cost data is appropriately managed, accessible, and auditable.
- Creates and issues client and internal reports that effectively communicate cost status and trends.
- Executes proper controls to proactively support, monitor, and communicate, budget, progress, productivity, and resourcing.
- Evaluates and maintains historical information.
- Implement and develop the use of cost codes and ensuring that the LEM formulas are up to date and accurate in conjunction with the Project Controls group and Management.
- Assist with project budgeting and monitoring project-related cost and preparation of estimates of on-going and future costs throughout the project life cycle.
- Review project commitments, costs, and ensure proper coding to track expenditures from requisitions, purchase orders, invoices, and payments.
- Provide updates on the completion status of specific tasks and/ or overall project timelines.
- Having a clear understanding of the contract cost-related information.
- Prepares detailed project cost control reports for each project and provides status updates monthly.
- Respond to requests pertaining to the project cost, budget, and payments received for FPCL’s service(s).
- Experience in providing training with contractors/site personnel for tracking and reporting procedures.
- Monitor Cost Reports and notify clients at 80%
- Monitor Overheads and billable material for a chargeback to the client.
- Collecting, preparing, and organizing physical and digital documentation for auditing processes.
- Review all financial reports and material to spot errors, inefficiencies, inconsistencies, or instances of misuse.
- Review project reports to ensure all revenue and expenses are allocated to the correct project.
- Oversee the administration team and handle schedule management (their rotation on site).
- Oversee and develop the data management process and procedures as required.
- Develop, maintain, and implement administrative controls to ensure daily administrative functions are running smoothly.
- Recommend/advise on subsequent actions and processes to be undertaken by the team.
- Track all daily labour and subcontractor work (work orders).
- Ensure accounts match cost control reports and tracking.
- Ensure invoices issued to the client have been paid.
Other Daily Duties:
- Track all onsite Equipment and Materials owned/purchased by FPCL for maintenance purposes.
- Maintain Equipment Insurance and Light Vehicle On-Site Driver List.
- Register new equipment with insurance (subcontracted or purchased).
- Update equipment list with equipment mobilization and demobilization(s).
- Update employee registry for tracking purposes.
- Communicate with suppliers.
- Track employee uniforms and ensure all are returned to Norther Uniform to avoid additional costs.
- Review timesheets weekly for accuracy and issue them to the payroll department.
- Issue monthly KPI reports to the client.
- Monitor and report hazardous waste data and report to clients.
- Ensure requisitions for material/equipment are being submitted for cost and approval tracking.
- Oversee procurement- requisitions, approvals, purchase orders and asset management.
- Ensure all work orders are signed by on-site supervisors.
- Fix spreadsheet/formula errors for anyone on the team - coaching them on troubleshooting.
Education/ Qualifications:
- Diploma or Degree in Business Administration, Technical, accounting and/or engineering related discipline.
- At least three years' experience as a financial accountant, financial analyst, cost controller or business accountant or related profession.
- Project controls experience including planning, financial analysis, budgeting, forecasting, and estimating.
- Experience in supporting Construction/Mining Projects.
- Effective communication skills required.
- Must be able to work independently and with others.
- Proficient in Microsoft 365 (most importantly, Excel) and Adobe Acrobat.
- Strong attention to detail.
- Experience with accounting software (Sage).
- Ability to work in challenging, fast paced environments.
- Ability to work within tight deadlines and prioritization of work to achieve them.
Work Schedule and Environment:
- Full-time, Monday to Friday.
- Work in an office setting.
- Some out-of-town work at site.
Behavioural Traits:
- Problem Solving Skills.
- Patient, Calm, and Professional.
- Multitasking and Organizational Skills.
- Ability to receive constructive criticism.
- Growth mindset with an emphasis on professional development.
Job Type: Full-time
Flexible Language Requirement:
Schedule:
Education:
- Bachelor's Degree (preferred)
Work Location: In person
