Accounts Payable Administrator
Who we are:
Since 2005, O.N. Site Construction Inc., has provided general contracting and professional project management services to an enviable client list that includes some of Canada’s top companies. We are a service-oriented company, with an earned reputation for quality workmanship and unprecedented customer service. We provide national coverage with active construction projects in the commercial sector across the GTA, Northern Ontario, Manitoba, BC and Alberta. Projects range from small interior renovations to complex multi-million-dollar projects.
We strive to exceed client expectations in a professional, timely and cost-effective manner leveraging three strategic pillars: service, safety, and sustainability. Our core belief is that the true value of a construction management relationship can best be harnessed by viewing ourselves and acting as, an extension of our client and all stakeholders involved in project delivery. At O.N. Site Construction Inc., we are committed to providing reliable, quality workmanship that exceeds our clients’ expectations.
Who are we looking for:
We are seeking a highly motivated, detail-oriented, and collaborative Accounts Payable Administrator.
The Accounts Payable Administrator is responsible for the accurate and timely processing of all accounts payable. The ideal candidate will have a knowledge/ understanding of full cycle accounting principles (GAAP), the ability to prioritize tasks & meet monthly reporting deadlines and be able to effectively communicate with all stakeholders.
What will you do?
- Management and Distribution of ‘Accounts Payable Mailbox’
- Accounts Payable Analysis for all O.N. Site Eastern Projects o Responsible for all AP related items on Eastern Projects, including but not limited to the below:
- Receiving, analyzing/coding, and verifying vendor payables against Commitments and Accounts Receivables including daily data entry from various provinces including calculations of statutory holdback requirements
- Work closely with Project Managers, Project Coordinators, and Sub-trades/ Suppliers to reconcile AP discrepancies in a timely and accurate manner
- Conduct cashflow analysis comparing AP and AR
- Proactive analyze project status mid-month
- Manage Holdbacks Payables, including updating the Substantial Performance Tracker
- Address and resolve disputed AP invoices and vendor payment inquiries accurately and promptly
- Assist in Project Closeout by working with PM’s, PC’s and Sub-trades to reconcile and close all commitments
- Reconcile Home Depot invoices monthly and maintain weekly and annual filing of all paid invoices
- Office Administration - receptionist, order office lunch, manage office supplies
What do you need to succeed?
- A degree or diploma in Business Administration or Accounting, preferred
- 3 to 5 yearsof Accounts Payable experience in the construction industry
- Excellent interpersonal skills and effective communication skills; written and verbal
- Strong organization skills, and time management skills
- Ability to multitask and complete tasks effectively, prioritize tasks
- Develop and maintain positive relationships within all levels of the company
- Strong problem-solving skills and analytical skills
- Must be proficient in all computer skills, MS Office Suite (Excel, Word, Outlook etc.)
- Experience using Jonas Construction Management software is an asset
What We Offer
- Opportunity to work with collaborative, experienced and supportive construction professionals serving established brand clients
- Career growth in a company that values and recognizes the contribution of their employees
- An energizing work environment that’s committed to achieving quality results reflected in the work we do, demonstrated in the way we treat our customers
O.N. Site Construction Inc. is committed to a process that is inclusive, barrier free and a that reflects the diversity of our community. We encourage applications from all individuals including applicants from all backgrounds.
If you are interested in the position of Accounts Payable Administrator and possess the required, please submit your resume highlighting your relevant experience and skills to careers@onsiteconstruction.ca. We look forward to reviewing your application!
Job Types: Full-time, Permanent
Additional pay:
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
Flexible language requirement:
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Oakville, ON L6J 7K1: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounts payable: 3 years (preferred)
- Construction industry: 2 years (preferred)
Work Location: In person
