We are currently seeking a detail-oriented and proactive Accounts Payable Clerk to join our team and help us maintain smooth and efficient accounts payable processes.
Position Overview: As an Accounts Payable Clerk, you will play a critical role in ensuring all vendors are paid accurately and on time. You will provide vital support to our financial accounting team, working closely with various internal departments including retail store management, category management, and warehouse administration. Your primary responsibility will be to manage vendor account reconciliations, invoice processing, and payments, ensuring accuracy and compliance with company policies.
Key Responsibilities:
- Reconcile vendor accounts monthly, comparing statements of accounts (SOA) with the company’s records to ensure accuracy and resolve any discrepancies.
- Process invoices and credit notes in accordance with company policies, ensuring proper coding to the correct business unit, department, general ledger account, and cost center.
- Prepare payments and assist with collection of vendor funds as needed.
- Collaborate with internal teams and vendors to resolve any invoice or payment-related issues in a timely manner.
- Manage vendor relations by ensuring that vendor invoices, credits, and statements are obtained and processed accurately within established timelines.
- Ensure proper documentation and adherence to guidelines for price and quantity variances.
Qualifications:
- Post-secondary education in Accounting, Finance, or a related field preferred.
- 1-3 years of experience in accounts payable or a related financial role.
- Experience with ERP systems, such as Oracle NetSuite, is highly desirable.
- Strong proficiency in Microsoft Excel and accounting software.
- Excellent attention to detail, accuracy, and problem-solving skills.
- Strong communication skills, with the ability to work effectively across departments and with external vendors.
- Ability to prioritize and meet deadlines in a fast-paced environment.
- Familiarity with Electronic Data Interchange (EDI) processes is a plus
