Accounts Payable and Billing Clerk – Part Time
Longbow Advantage is an end-to-end warehousing strategy company that leverages real-time data to manage people, processes, and warehouses through The Rebus® Platform, and WMS consulting services purpose-built to expand and enhance warehouse technologies.
We take a holistic approach to warehousing strategy, understanding that technology is only one piece in the solution process. Our warehouse experts work with customers to understand challenges and goals, developing a recommendation that’s aligned to the customer’s business objectives and supply chain initiatives.
Job Description
We are seeking a versatile and detail-oriented Accounts Payable and Billing Clerk to join our finance team.
- This is a 4 month contract role, 20-25 hours per week.
- Flexible Hours with Work from Home/Hybrid in Montreal QCoffice.
This role will be responsible for managing both vendor invoices and customer billing processes, ensuring accurate financial record-keeping, and supporting our financial operations. The Accounts Payable and Billing Clerk plays a pivotal role in maintaining positive relationships with both vendors and supporting the Accounts Receivable function.
%
Description
40%
AP: Invoice & Payment Processing
- Receive, review and verify vendor invoices for accuracy and completeness.
- Code and enter invoices into the accounting system for approval and payment.
- Prepare and process payments to vendors, including checks, ACH transfers, and wire transfers.
- Ensure payments are made within established payments terms.
20%
AP: Vendor & Credit Card Statement Reconciliation
- Reconcile vendor statements with accounts payable records to ensure accuracy.
- Investigate and resolve discrepancies between statements and records.
- Compile receipts for credit card statements and enter into accounting system for approval and payment.
- Review and approving coding of expense reports and enter into accounting system for approval and payment.
10%
AP: Vendor Communication
- Respond to vendor inquiries and resolve discrepancies or issues professionally.
- Maintain positive vendor relationships through effective communication.
20%
Billing: Invoice Generation & Inquiries
- Prepare and send customers invoices accurately and in a timely manner.
- Verify invoice accuracy and completeness.
- Respond to customer billing inquiries and resolve issues or discrepancies professionally.
10%
Record Keeping & Compliance
- Maintain organized records of invoices, payments, customer accounts and vendor correspondence.
- Assist in filing and document retention processes.
- Ensure compliance with company policies and procedures as well as applicable accounting standards.
Requirements
- High school diploma or equivalent; some college-level accounting coursework preferred.
- Proven experience as an Accounts Payable Clerk and Billing roles or similar positions.
- Knowledge of basic accounting principles and accounts payable processes.
- Proficiency in accounting software and Microsoft Excel.
- Strong attention to detail and accuracy.
- Strong organizational and time-management skills.
- Effective communication and interpersonal abilities.
- Familiarity with vendor relationships and accounts payable best practices is a plus.
Why Join Longbow?
- Supportive work environment
- Work/life balance
- Competitive Salary
- Work from Home
Longbow Advantage is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
We are not able to assist with relocation or work permit applications for this role.
All your information will be kept confidential according to EEO guidelines.
