Reports to: Manager, Payroll & Employee Benefits
Purpose:
- To Provide timely, accurate and fully accountable payments to all employees.
- To Ensure all employees hourly and/ or salaried (assigned) are paid correctly and according to union contracts, company policies, labour laws etc.
Planning: Weekly: All pertinent information that effects the payrolls are input and deadlines are met so all employees are paid correctly and on time.
Monthly: Information that was submitted with the weekly payrolls was correct and all payrolls are in balance and reconciled with the various month-end reports.
Yearly: Each employee's T4- TP4's will be correct. Vacation pays have accrued accurately over the year.
Scope of Authority: All matters pertaining to the payment of employees' wages.
What you will be doing:
- Audit each timecard/ sheet, checking the times punched and extension of hours for accuracy in payment as in accordance with the applicable union contracts and handbooks all payments made must comply with company policies, union contracts and/ or hand booklets, federal and province laws. Contact supervisor if discrepancies found.
- Audit timekeeping system by checking any temporary rate changes, department changes, GL costing, reasons for absence, adding absent hours where applicable and prepare for transmission.
- Create transaction files through dimensions software
- Set up new hires following dayforce new hire form check that all pertinent documents, application forms etc, and correct authorization have been received.
- Review offer letter to ensure any exceptions have been acted on.
- Input rate changes after they have been checked with the union contracts and are properly approved. Update the rate diary.
- Process terminations once correct backup has been received complying with labour laws and employment insurance requirement. Completion of termination check off list issue ROE.
- Issue ROE when an employee is without earnings for 7 consecutive days and release from the office within 12 days. Monitoring illness advisory form for return to work and updating status.
- Process all department transfers, advise supervisor. Input overtime payments, commissions, garnishees, and any of the other possible 100 deductions.
- Maintain employee master cards and dayforce system up to date information, print new cards for new hires.
- Process edits, check input and prepare files for transmission scan input once completed and post to the "F" drive so it is available for checking.
- Check payroll online registers against input, back up, time cards and batch totals. Each gross and net pay and all inputs for all salaried employees are to be checked. Division totals to be checked, for salaried staff, reconcile absentee reports with register.
- Advise supervisor of any off cycle runs when required
- Maintain all employee deductions so that they are kept up to date. Take arrears for union dues, group insurance, RSP, & Group Insurance taxable benefits etc.
- Requisition cheques for deductions made as they become payable. Using PO systems when applicable.
- Maintain rate review diary.
- Prepare all union and/ or salaried increase forms and forward to the employee's manager two weeks prior to due date.
- Update payroll spreadsheets weekly and balance same with payroll register
- Keeping scanning and filing up to date and maintain all employee files.
- Issue letters of employment, answer verification employment inquiries from telephone callers.
- Complete report of earnings for WSIB as requested within 24 hours.
- Answer telephone and email inquiries from internal sources such as; managers, foremen, supervisors, and other employees and external sources such as; service Canada, Revenue Canada, family responsibilities etc. Answer any incoming correspondence.
Attend meetings related to department processes, procedures, systems and payroll requirements.
- Check and input TD1's TPD 1's TD3's and other relevant tax forms.
Maintain absentee reports, updating dayforce balances advising managers when employees have depleted all sick days, follow up on any outstanding reports or discrepancies.
- Follow up on any outstanding issues, ie (rate increases, contract extensions, new hire info not supplied)
- Other duties as assigned.
What you'll bring to the table:
- Canadian Payroll & Benefits experience.
- 2 to 5 years of experience in a payroll position.
- Experience with Ceridian Dayforce is mandatory.
- Certified Payroll Practitioner preferred.
- Experience with Kronos Workforce Time & Attendance or similar platform.
Atlantic Packaging is dedicated to fostering an inclusive environment where all colleagues and customers feel valued and supported. We are committed to developing our team to reflect the diversity of our communities in which we live and work and seek applicants with a wide range of abilities. If you require accommodation, please contact HR@atlantic.ca
