We are looking to employ an efficient and detail-oriented Accounting Assistant to assist our accounting department with all clerical and accounting tasks. The Accounting Assistant responsibilities include perform general accounts analysis and reconciliations, assist in the preparation of financial reports, assist the Finance Manager with the daily, monthly and year-end operations of the Accounting/Finance Department and other duties maybe assigned from time to time.
To be successful as an Accounting Assistant , you should be well-organized and knowledgeable of accounting principles and practices. Ultimately, an outstanding Accounting Assistant should be able to communicate effectively with colleagues and clients as well as demonstrate exceptional time management skills.
Duties and Responsibilities:
Accounts Payable
- Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures
- Record and ensure all payable invoices are collated the supporting documents for submission for payments. Ensure that rebates have been accounted for
- Review expense coding to ensure grant compliance and tag all eligible costs including AP, credit cards, staff reimbursements to restricted grants and contracts on monthly basis.
- Review and process Credit Card Expense reports and receipts submitted by cardholders on monthly basis.
- Excellent judgment and creative problem-solving skills
- Assist in setting up new Vendors in QB’s Flute, Sage & Acctivate.
- Perform the processing of functional and benefits expense allocations, monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary.
Accounts Receivable
- Assist in the processing of cash receipts, recording of revenue and receivable and work closely with the Development Team to ensure that revenues and receivables are reconciled with accounting and Bank data at any given time
- Process daily financial transactions: credit card, cheque and EFT payments, NSF, write offs, refunds and adjustments
- Complete accounting documentation accurately and thoroughly.
- Improve and maintain daily receivables collections by communication with customers via phone, email and fax
- Determine, prepare and propose irreconcilable shortfall accounts to collections
- Prepare and scan daily deposits to corresponding bank accounts
- Assist customers with accounts receivable inquiries such as statement of accounts, copies of invoices, copies of delivery slips, etc.
- Verify and investigate account discrepancies by obtaining information from sales, customer service and from customer
- Manage delinquent accounts by reviewing payment plans, payment history and credit line
- Make recommendations regarding credit limit and terms adjustment for delinquent accounts
- Evaluate orders on credit hold and actively find solutions to have orders released in a timely manner
- Organize with sales reps and courier companies for cheque pick ups
- Process NCRs and issue credits to customers
- Prepare COD , Credit Card Preauthorization and Prepayment forms to be sent to customers
- Complete credit reference requests on behalf of customers
- Provide back up support to reception when needed
- Coordinate with shipping department to accommodate delivery requests from customers
- Prepare and print weekly aging reports
- Review and complete vendor forms as per customer request
- Assist in processing and completion credit reviews and credit checks
Requirements:
- Associate's degree in accounting, office admin, economics, or related field is preferred.
- Preferred 1 - 3 years' work experience
- Must be legally eligible to work in Canada (Canadian citizen, permanent resident of Canada, or possess a valid work permit), and provide a clear Criminal Background Check.
- Working knowledge of accounting terminology and procedures.
- Proficiency in all Microsoft Office applications and softwares.
- The ability to multitask.
- Excellent organizational and time management skills.
- Effective communication skills.
- Sound customer service skills.
- Detail-oriented.
Job Type: Full-time
Benefits:
- Dental care
- Extended health care
- On-site parking
Schedule:
Ability to commute/relocate:
- Concord, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounting: 3 years (required)
Work Location: In person
Application deadline: 2024-12-31
