We are looking to employ an efficient and detail-oriented Accounting Assistant to assist our accounting department with all clerical and accounting tasks. The Accounting Assistant responsibilities include perform general accounts analysis and reconciliations, assist in the preparation of financial reports, assist the Finance Manager with the daily, monthly and year-end operations of the Accounting/Finance Department and other duties maybe assigned from time to time.

To be successful as an Accounting Assistant , you should be well-organized and knowledgeable of accounting principles and practices. Ultimately, an outstanding Accounting Assistant should be able to communicate effectively with colleagues and clients as well as demonstrate exceptional time management skills.

Duties and Responsibilities:

Accounts Payable

Perform the processing and recording of accounts payable transactions and ensure that all invoices and staff reimbursements are paid accurately and in accordance with Finance policies and procedures
Record and ensure all payable invoices are collated the supporting documents for submission for payments. Ensure that rebates have been accounted for
Review expense coding to ensure grant compliance and tag all eligible costs including AP, credit cards, staff reimbursements to restricted grants and contracts on monthly basis.
Review and process Credit Card Expense reports and receipts submitted by cardholders on monthly basis.
Excellent judgment and creative problem-solving skills
Assist in setting up new Vendors in QB’s Flute, Sage & Acctivate.
Perform the processing of functional and benefits expense allocations, monthly accruals, amortization of prepaid expenses, fixed assets depreciation and recording of adjusting and reclassification journal entries, if necessary.

Accounts Receivable

Assist in the processing of cash receipts, recording of revenue and receivable and work closely with the Development Team to ensure that revenues and receivables are reconciled with accounting and Bank data at any given time
Process daily financial transactions: credit card, cheque and EFT payments, NSF, write offs, refunds and adjustments
Complete accounting documentation accurately and thoroughly.
Improve and maintain daily receivables collections by communication with customers via phone, email and fax
Determine, prepare and propose irreconcilable shortfall accounts to collections
Prepare and scan daily deposits to corresponding bank accounts
Assist customers with accounts receivable inquiries such as statement of accounts, copies of invoices, copies of delivery slips, etc.
Verify and investigate account discrepancies by obtaining information from sales, customer service and from customer
Manage delinquent accounts by reviewing payment plans, payment history and credit line
Make recommendations regarding credit limit and terms adjustment for delinquent accounts
Evaluate orders on credit hold and actively find solutions to have orders released in a timely manner
Organize with sales reps and courier companies for cheque pick ups
Process NCRs and issue credits to customers
Prepare COD , Credit Card Preauthorization and Prepayment forms to be sent to customers
Complete credit reference requests on behalf of customers
Provide back up support to reception when needed
Coordinate with shipping department to accommodate delivery requests from customers
Prepare and print weekly aging reports
Review and complete vendor forms as per customer request
Assist in processing and completion credit reviews and credit checks

Requirements:

Associate's degree in accounting, office admin, economics, or related field is preferred.
Preferred 1 - 3 years' work experience
Must be legally eligible to work in Canada (Canadian citizen, permanent resident of Canada, or possess a valid work permit), and provide a clear Criminal Background Check.
Working knowledge of accounting terminology and procedures.
Proficiency in all Microsoft Office applications and softwares.
The ability to multitask.
Excellent organizational and time management skills.
Effective communication skills.
Sound customer service skills.
Detail-oriented.

Job Type: Full-time

Benefits:

Dental care
Extended health care
On-site parking

Schedule:

Monday to Friday

Ability to commute/relocate:

Concord, ON: reliably commute or plan to relocate before starting work (required)

Experience:

Accounting: 3 years (required)

Work Location: In person

Application deadline: 2024-12-31

Planet Group of Companies

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Accounting Assistant