Job Overview

Do you have extensive knowledge and bookkeeping experience in the Non-Profit sector? The Agroforestry & Woodlot Extension Society (AWES) is looking for an integral member with a passion for Non-Profit to join our Society full-time (~30-40 hours/week). It is expected that this person will have extensive experience in all aspects of the Non-Profit world, including grant funding (restricted/unrestricted), delivering financial planning and reporting, as well as understanding the nuances that make bookkeeping for this sector unique.

The ideal candidate is an authentic and innovative professional with a background in non-profit accounting, bookkeeping, or related fields and is passionate about financial management. You will play an integral role in producing multiple financial reports in accordance with government policies, processes, guidelines, and Generally Accepted Accounting Principles. You will have a strong interest in and/or experience working in the not-for-profit world and care about the environment.

This is a hybrid position (candidates must be available to work from the office minimally three (3) days per week).

A bit about us:

AWES is a growing environmental non-profit organization that provides direct assistance to landowners, municipalities, and organizations with funding or expertise on planting project design and implementation, tree health assessment, municipal policy guidance, restoration, bioengineering planning, source plant material, and the planting and maintenance of forested areas. Our planting projects extend across Alberta, and we promote community capacity building through training and workshops. AWES is helping communities and landowners make the most of their forests, large and small.

Job Function:

To provide leadership of financial management at AWES
To be an active and integral member of the Team
Responsible for the effective operation of the accounting systems, the preparation of and distribution of financial reports, and administrative oversight, including a) grant tracking, b) operational budget tracking, c) staff benefit coordination, d) client contracts, e) staff hourly tracking; f) payroll; g) accounts payable/receivables; h) extension services, and sales.
Responsible for maintaining the accounting software, systems databases, and invoicing software and the general oversight of financial computer networking systems
Assist the Executive Director in developing, implementing, and maintaining the organization’s policies, protocols, procedures, and other general administrative duties.

Expected Results:

Smooth and efficient running of AWES financial management and support for administration
Effective and efficient monitoring of revenue and expenses as compared to budget (per grant program and operating budget)
Implementation and operation of administrative and financial systems
Clear and accurate monthly and annual financial reporting and analysis (maintaining all records of financial transactions, including tracking and managing daily transactions for the organization)
Effective management of payroll, benefits, and all banking
With the Executive Director, preparation of a clear and realistic annual budget
Effective management of human resource records and policies
Updating a general ledger and preparing trial balances for perusal by the Board
Maintaining and filing requisite documents for taxation compliance
Monitoring cash flow and producing financial reports to assist the Executive Director in making strategic decisions

Required Skills:

Post-secondary education in a related field of study or equivalent experience
Minimum of 10 years of full-cycle bookkeeping experience, including year-end prep.
Minimum of 10 years Canadian Non-Profit bookkeeping experience
Extensive experience with creating and managing Budgets and Forecasting
Extensive experience managing Financial Grant Reporting
Demonstrated strong organizational and leadership skills
Exceptional communication (verbal and written) and time management skills
Strong interpersonal, financial, and administrative skills
Exceptional ability to master various systems and software as required (Word, Excel, QuickBooks, SAGE Simply Accounting, etc.)
Ability to work both independently and in a team environment
Ability to adapt to new technology, learn new systems, and develop new processes
Ability to function in an ever-changing environment
Excited to support the vision of AWES in the successful execution of its long-term Strategic Plan

Required skills and experience to be successful:

Ability to work with and improve disorganized records
Experience with issuing donation receipts
Experience with QBO / QuickBooks Desktop
Experience managing GST/HST and PST
Exceptional organizational and time management skills
Strong analytical and problem-solving skills
Detail-oriented and accurate in task and completion
Experience working in the Microsoft Office Suite of products, an asset
Experience in a multi-client environment, an asset
Experience tracking time between projects, an asset

About you:

Able to work independently and as part of a team
Developing new financial processes/protocols and best management practices for the organization and employees
Experience coaching and supporting team members
Willingness to learn and adapt to change
Possess a positive, can-do attitude
Strong verbal and written communication skills
Comfortable with technology and various accounting applications
Patience and a sense of humour are essential
CPB (Certified Professional Bookkeeper) designation, a strong asset

Computer and technology knowledge

QuickBooks
MS Outlook
MS Access
MS Excel
MS PowerPoint
MS Word

Work conditions and physical capabilities

Work under pressure
Attention to detail

Personal suitability

Accurate/detail-oriented
Excellent oral communication
Excellent written communication
Flexibility
Organized
Team player

What we offer:

Competitive Salary
Flex time and hybrid position
Benefits in the form of a Health Spending Account (HSA) available after 3 months

How To Apply:

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for the job online. No phone calls.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

Job Types: Full-time, Permanent

Pay: $54,080.00-$62,000.00 per year

Benefits:

Flexible schedule

Schedule:

Monday to Friday

Education:

Secondary School (preferred)

Experience:

QuickBooks: 5 years (preferred)
Bookkeeping: 10 years (preferred)

Work Location: Hybrid remote in Edmonton, AB T5Y 6H3

Application deadline: 2024-12-30

Agroforestry and Woodlot Extension Society (AWES) jobs

Bookkeeper/Administrative Assistant