Duties

- Answer and direct phone calls

- Greet and assist visitors at the front desk

- Perform general administrative duties, such as filing, photocopying, and data entry

- Maintain office supplies and inventory

- Schedule appointments and manage calendars

- Coordinate meetings and conferences

- Prepare and distribute correspondence, memos, and reports

- Assist with bookkeeping tasks, such as invoicing and expense tracking

- Handle sensitive and confidential information with integrity

- Assist coworkers and staff members with special tasks on a daily basis

- Facilitate timely delivery of special projects to meet organizational and departmental objectives.

- Ordering of machine parts and picking up of parts as well.

- Maintain Fleet Maintenance Records

Qualifications

- Previous experience in an administrative role preferred

- Proficient in using phone systems and office equipment

- Strong organizational skills with attention to detail

- Excellent verbal and written communication skills

- Ability to prioritize tasks and meet deadlines

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

- Proficient in Google Sheets is considered an asset

- Experience with Quickbooks would be considered an asset, but willing to train

- Customer service-oriented mindset

- Experience in Motive ELD would be considered an asset, but willing to train

- Valid G Driver License

Work Conditions and Physical Capabilities

-Fast-paced environment

-Work under pressure

-Attention to detail

-Wage will be discussed based on experience and qualifications

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, qualifications, or requirements associated with the role.

Job Types: Full-time, Permanent

Schedule:

Monday to Friday

Experience:

Front desk: 1 year (preferred)
Administrative experience: 1 year (preferred)

Ability to Commute:

Thunder Bay, ON P7E 6E6 (preferred)

Work Location: In person

Thunder Bay Multi-Trades Inc. jobs

Administrative Assistant