The Miller Tavern is looking for a full-time Office Administrator to join our team!

Job Summary:

We are seeking a detail-oriented and organized Office Administrator / Bookkeeper to join our team in the hospitality industry. This role will manage administrative tasks, bookkeeping, financial record-keeping, and HR to ensure smooth daily operations. The ideal candidate will be a multi-tasker with excellent communication and accounting skills, who can manage office workflows and maintain financial accuracy.

DUTIES AND RESPONSIBILITIES:

Administrative Duties:

Manage daily office operations, including phone calls, emails, and correspondence.
Maintain and update records, files, and databases.
Schedule and coordinate meetings, appointments.
Order and manage office supplies and equipment.
Prepare and distribute internal communications and reports.
Assist in HR functions such as managing employee records and payroll processing.

Bookkeeping:

Maintain accurate financial records using accounting software (e.g., QuickBooks, NetSuite).
Process accounts payable and accounts receivable, including invoicing, payments, and collections.
Reconcile bank statements and manage petty cash.
Prepare financial reports, including balance sheets, income statements, and cash flow statements.
Manage payroll, tax filings, and ensure compliance with relevant financial regulations.
Assist in budget preparation and financial forecasting.

Hospitality-Specific Tasks:

Process reservations, cancellations, and guest inquiries as needed.
Maintain accurate guest billing and oversee payments related to room bookings, events, and services.
Liaise with vendors and suppliers, managing contracts, payments, and relationships.
Monitor and support inventory management, including food, beverages, and other consumables.
Assist in financial planning related to events, catering, or seasonal demands.

QUALIFICATIONS:

Proven experience as an Office Administrator, Bookkeeper, or similar role.
Strong knowledge of accounting principles and financial procedures.
Proficiency with accounting software (QuickBooks, Netsuite) and Microsoft Office Suite.
Excellent organizational and time management skills.
Strong attention to detail and problem-solving abilities.
Good communication and interpersonal skills to interact with staff, guests, and vendors.
Ability to handle confidential information with integrity and professionalism.
Familiarity with hospitality industry operations is a plus.

PREFERRED SKILLS:

Experience in the hospitality industry.
Knowledge of payroll systems and tax regulations.
Basic understanding of HR and compliance-related tasks.

EDUCATION:

High school diploma or equivalent (required).
Certification in accounting, business administration, or a related field (preferred).

BENEFITS:

Competitive salary based on experience.
Health, dental, and vision insurance.
Paid time off and vacation benefits.
Opportunities for professional development and growth.

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Office Administrator