Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide efficient administrative support to ensure smooth day-to-day operations of the office. This role requires excellent communication skills, proficiency in office software, and the ability to multitask in a fast-paced environment. This role will be hybrid with three days in office two days work from home upon completion of training.

Key Responsibilities

- Provide administrative support to management and other team members.

- Answer and direct phone calls, emails, and other forms of correspondence.

- Schedule and coordinate meetings, appointments, and travel arrangements.

- Maintain organized filing systems (both electronic and physical) for company documents.

- Prepare and edit documents, reports, memos, and presentations as needed.

- Manage office supplies, equipment, and orders, ensuring timely restocking.

- Greet and assist visitors, clients, and vendors in a professional manner.

- Handle confidential information with discretion and integrity.

- Assist with data entry, maintaining databases, and generating reports.

- Help coordinate company events, meetings, and conferences.

- Support the HR department with onboarding tasks and document management as well as payroll tasks using Ceridian Dayforce and Powerpay

- Strong interpersonal and communication skills

Qualifications

- Undergraduate degree or higher in business administration or related field (preferred).

- Proven experience as an administrative assistant, secretary, or in a similar role.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office-related software.

- Bookkeeping experience

- Excellent written and verbal communication skills.

- Strong organizational and time-management skills with attention to detail.

- Ability to multitask and prioritize tasks in a fast-paced work environment.

- Professional demeanor with a customer-service mindset.

- Ability to work independently and as part of a team.

Job Type: Full-time

Pay: $42,000.00-$60,000.00 per year

Application question(s):

What is your most relevant previous work experience?
Please provide your email address for further communication

Experience:

Administrative: 2 years (preferred)
Bookkeeping: 1 year (preferred)
Ceridian Dayforce & Powerpay: 2 years (preferred)

Language:

Fluent English (required)

Work Location: Hybrid remote in Toronto, ON M2L 1A9

1 CM Inc. jobs

Administrative Assistant