Overview

We are seeking to fill the role of our Office Manager. This role is crucial to our company as this position is key in running our office efficiently through a range of administrative, financial and managerial tasks. They will provide employees with resources, tools and company-wide initiatives and have excellent organizational and communication skills. Reporting directly to the President and will work in office with some direct reports including an administrative assistant and pipeline patrollers.

Job Responsibilities

Accounting/Bookkeeping Responsibilities

Ongoing management of Accounts Receivable and Accounts Payable
Serve as primary contact for suppliers and vendors
Sending out and following up on invoices
Understand and oversee the entering of approved invoices and paying vendors at agreed deadlines
Completion of monthly bank reconciliations
Wire transfer (fx traders) as required
USD/CAD conversions and transactions
Calculate and enter bi-monthly payroll both hourly & salary
Calculate and remit monthly source deductions
Calculate and manage vacations and overtime
Remit GST, Employer’s Health Tax and WorkSafeBC’s amounts in accordance with scheduled payments
Complete and review monthly financials

Office Administration

Reception duties including answering the phone, greeting customers and building repour with customers and employees
Onboarding/offboarding of employees
Scheduling aircraft through booking software
Liaisons with customers as required
Radio Dispatch helicopters
Maintaining vendor paperwork to ensure we are up-to-date and meet customer requirements
Assisting with bids & contracts where needed
Reporting monthly and quarterly reports
All other duties may apply

Experience

3-5 years experience as an Office Manager or comparative experience
Comfortable with Sage50
Medium to advanced level of Microsoft Office Skill
Good understanding of the Canada Labour Code
Strong communication
Be curious in aviation
Operational detailed
Honest, humble, strong integrity and self-starter

Job Type: Full-time

Pay: $28.85-$33.65 per hour

Expected hours: 40 per week

Work Location: In person

Valley Helicopters jobs

Office Manager