Job Summary:
The Office Administrator will be responsible for coordinating office activities, scheduling, dispatching employees, and serving as a key point of contact between the company, clients, and staff. The ideal candidate will possess excellent time management, communication, and organizational skills. A background in construction or property management is highly preferred.

Key Responsibilities:

Handle daily office operations including answering phones, responding to emails, and assisting with client inquiries.
Schedule and dispatch field staff to various job sites in a timely and efficient manner.
Manage and coordinate multiple calendars for staff, ensuring appointments and deadlines are met.
Oversee the coordination of resources across landscaping, contracting, and property management services.
Maintain organized office files and records, including customer information and work orders.
Communicate with clients regarding work progress, updates, and service follow-ups.
Provide administrative support to management and employees across different business lines.
Assist with invoicing, payroll, and other administrative tasks as required.
Collaborate with vendors, subcontractors, and clients as needed to ensure smooth workflow.
Perform any other duties as assigned to help drive business success.

Qualifications:

Proven experience in an administrative or office management role, ideally within the landscaping, contracting, or property management sectors.
Experience with scheduling and dispatching is essential.
Strong organizational skills with the ability to manage multiple tasks and deadlines.
Excellent verbal and written communication skills, able to interact with both clients and employees professionally.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant office software.
Ability to work effectively across different departments and business lines.
Positive attitude, problem-solving mindset, and strong interpersonal skills.
Knowledge of the construction and/or property management industry is a strong asset.

Preferred Qualifications:

Familiarity with working in a multi-business-line company.

Job Types: Full-time, Part-time

Work Location: In person

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Office Administrator