Position Overview:

We are seeking a highly organized and proactive administrator to join our dynamic team at Solify, a leading provider of solar energy solutions. The successful candidate will play a pivotal role in managing day-to-day administrative functions, facilitating communication with key stakeholders including hydro companies, engineers, installers, and clients. This role requires excellent interpersonal skills, attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

Stakeholder Communication: Act as the primary point of contact for hydro companies, engineers, installers, and clients. Facilitate smooth and effective communication between all parties to ensure project milestones are met and client needs are addressed promptly.
Documentation and Reporting: Maintain accurate records of communications, project updates, and administrative processes (ie. accurately keeping track of invoices).
Project Support: Assist in tracking the progress of ongoing projects, ensuring that all necessary documentation and approvals are in place. Support project manager and engineers with administrative tasks to facilitate project completion.
Client Relations: Address client inquiries and concerns professionally and efficiently. Provide timely updates on project status and resolve any issues that arise. Sending clients invoices and ensuring they are paid in a timely manner.
Office Management: Oversee general office operations, including managing office supplies, handling correspondence, and supporting other administrative functions as needed.

Qualifications:

Education: High school diploma or equivalent required; associate’s or bachelor’s degree in business administration, communications, or a related field preferred.
Experience: Minimum of 2 years of experience in an administrative role, preferably in a technical or engineering environment. Experience in the solar industry or a related field is a plus.

Skills:

Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
Familiarity with QuickBooks is a necessity.
Ability to work independently and as part of a team.
Customer-focused with strong problem-solving skills.

Attributes:

Detail-oriented with a commitment to accuracy.
Proactive and able to anticipate needs and potential issues.
Professional demeanor and positive attitude.

Why Join Us:

At Solify, we are dedicated to making a positive impact through sustainable energy solutions. As an Administrator, you will be a key player in our mission to provide exceptional service and support to our clients and partners. We offer competitive compensation, opportunities for professional growth, and a collaborative work environment.

How to Apply:

Interested candidates should submit their resume and a cover letter detailing their relevant experience and interest in the role to Solify.

Solify is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: From $52,000.00 per year

Benefits:

Company events
On-site gym
On-site parking

Ability to commute/relocate:

Toronto, ON M2K 1E3: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Experience:

Administrative experience: 1 year (required)

Work Location: In person

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