JOB DESCRIPTION

JOB TITLE: Accounts Payable Administrator, Proximo Spirits Canada {Contract}

SUMMARY: The Accounts Payable Administrator, based out of the Proximo Canada head office in Toronto, is responsible for overseeing the accounts payable process, assisting with month end closing procedures, as well as providing administrative support to the General Manager and Finance Director. This position requires the ability to manage tasks independently, attention to detail and the ability to multitask and adapt in a fast-paced environment. The position reports to the Finance Director.

JOB RESPONSIBILITIES:

Accounts Payable

Ensure all invoices are processed and approved with internal business partners in a timely manner, and in accordance with signing authority policy
Provide supporting documentation to the US AP team to post and pay invoices
Prepare month end entries for AP related accruals
Maintain historical records of invoices and AP related backup on the company shared drives, including reconciling monthly transactions / statements, as required
Support staff accountant in the monthly employee expense report management process
Work with vendors to resolve invoicing and payment issues
Provide updates to internal team and vendors on status of payments
Work with the business to gather information needed to set up vendors (Ariba)
Other related duties, as assigned

Administrative Support

Provide support with office related administrative tasks
Work with mobile providers on account changes (e.g. billing plans, adding/removing users, porting phone numbers)
Coordinate with Marketing & Sales to respond to consumer complaints
Coordinate with Human Resources, IT and the local manager on personnel changes
Prepare monthly submissions for LCBO TSR rebate program
Other related duties, as assigned

JOB REQUIREMENTS:

5 years of experience in an AP role
Accounting degree
Experience with SAP is a bonus
Highly organized with strong attention to detail and problem-solving skills
Ability to manage tasks independently
Ability to multitask and adapt in a fast environment
Excellent internal customer service skills
Maintain confidential and sensitive information
Positive attitude and a willingness to learn new skills

CORE VALUES:

· RESPECT AND CARING

o We value everyone’s diverse individual perspectives, ideas & contributions; and care about both personal and professional well-being. We want to build long-term relationships among employees & partners, that move the business forward

· TRUST AND EMPOWERMENT

o We give our people the opportunity to show initiative and be empowered to take ownership & innovate within job scope. We challenge each other to achieve strong results, while learning from mistakes

· TEAM SPIRIT AND ENTREPRENEURSHIP

o We are the ‘house of innovative spirits’ – a team of people with a shared passion and sense of ownership for our brands & business. We ‘do differently’, with a positive, competitive can-do mindset, including finding new ways to win as a team

· RECOGNITION AND REWARD

o We recognize people who exhibit our desired Proximo Canada behaviours, to help us meet or exceed our high standards. We reward excellent job performance with benefits for individuals and teams who help Proximo Canada win

· LEARNING AND SHARING

o We support and invest in the growth and development of our people. We are life-long learners, who are curious to learn about new ways to ‘do differently’. We regularly & gladly share our experiences, ideas and solutions with colleagues

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Accounts Payable Administrator