Company

Balmoral Capital is a boutique capital advisory firm servicing real estate developers and investors. Balmoral Capital’s mandate lies in utilizing our deep-rooted industry connections, astute underwriting capabilities, and innovative deal structuring to arrange optimal financing structures. We operate across a diverse range of major asset classes including multi-residential, industrial, retail, and office, and specialize in various types of financing such as term, bridge, land, construction, CMHC insured, and mezzanine financing.

We pride ourselves in offering a distinctive value proposition that goes above and beyond what traditional brokerages or capital advisory firms provide. Our client-centric approach is the cornerstone of our business – we are dedicated to upholding the highest standards of excellence and integrity while fiercely advocating for the best interests of our clients. At Balmoral Capital, every client is a priority, and our commitment to their success is unwavering.

Role

As an integral member of our operations team, the Administrative Assistant will play a crucial role in supporting our Partners and transaction team while ensuring the smooth operation of our day-to-day office activities. The Administrative Assistant’s contributions will enable our team to focus on operating and growing our business, delivering the best possible bespoke experiences for the firm’s clients.

This dynamic role requires a highly organized, detail-oriented, and proactive professional capable of efficiently managing multiple tasks in a fast-paced environment. The ideal candidate will possess exceptional communication and organizational skills, a strong ability to prioritize, and a readiness to address the diverse needs of the office and its staff.

The successful candidate will be exceptionally proactive, ready to take on any task, and skilled at foreseeing needs and managing ambiguity with ease.

Core Responsibilities

Provide high-level administrative support, ensuring quality service and professionalism.
Manage calendar appointments, expense reporting/tracking, travel arrangements, and organization/maintenance of internal documents.
Take ownership of the office environment, ensuring it is well-maintained and operating at peak functionality.
Support meetings by preparing agendas, recording minutes, and ensuring all necessary materials are available.
Follow up on agenda items, minutes, or deliverables, coordinating with facilitators and presenters to ensure timely delivery of materials.
Cultivate and maintain strong relationships with vendors, colleagues, and other key internal and external partners.
Provide front desk coverage, greeting clients in a friendly and professional manner, and maintaining Balmoral’s standard of excellence.
Oversee the management and enforcement of internal policies.
Assist with the orientation and onboarding process for new employees.
Complete audit responsibilities as required to ensure compliance and accuracy.
Assist in managing the office budget, providing regular updates and reports.
Lead and manage special projects, ensuring timely and successful completion.
Coordinate office activities and events.
Manage inventory and assist with ordering office supplies and kitchen needs.
Service coffee/ice machines and office equipment, liaising with appropriate vendors or individuals as needed.
Perform errands as required.
Communicate effectively with clients, both verbally and in writing, when necessary.

Qualifications

Minimum of 1 year of relevant experience in an administrative or professional support role.
Exceptional communication skills, both oral and written.
Strong interpersonal skills and the ability to work effectively within a team environment.
Excellent time management and organizational abilities.
High attention to detail and accuracy.
Strong problem-solving and analytical skills, with the ability to identify, assess, and address issues independently and proactively.
Strong organizational skills including the ability to organize, plan, and schedule activities and strong calendar management/scheduling skills.
Demonstrated integrity, professionalism, and loyalty.
Ability to handle confidential and sensitive information with discretion.
Proficiency in Microsoft Office 365, particularly Outlook, Excel, and Word.
Highly motivated self-starter, adaptable to a fast-paced environment.
Ability to multitask, prioritize, and maintain a flexible schedule.

At Balmoral Capital, we are dedicated to creating a culture of learning, personal growth, and career development. We are committed to building a diverse and inclusive team of talented individuals who share our passion for real estate finance and our drive to deliver exceptional results for our clients. If you are a highly motivated, passionate and detail-oriented individual, we encourage you to apply for this position and join the Balmoral Capital team.

Reports to:

Managing Partners.

Start Date:

Flexible between August-September 2024.

Location:

1235 Bay Street #601, Toronto ON.

Compensation:

Competitive package reflective profile and value brought to Balmoral Capital.

Job Type: Full-time

Benefits:

Paid time off

Schedule:

Monday to Friday

Education:

Secondary School (preferred)

Experience:

Admin/Professional Support: 1 year (preferred)

Language:

English (required)

Work Location: In person

Application deadline: 2024-07-28
Expected start date: 2024-09-03

Balmoral Capital jobs

Administrative Assistant