Join our vibrant family-run business as an experienced Administrative Assistant and become an integral part of our close-knit team! At our company, we value work-life balance, ensuring that you can thrive both professionally and personally. Enjoy the benefits of working in a supportive, friendly environment where your contributions are genuinely appreciated, and your growth is nurtured. If you have a passion for organization, excellent clerical skills, and a desire to be part of a company that feels like family, we would love to hear from you!

Benefits

Flexible work hours to accommodate your lifestyle
Freedom to make your own schedule (Can work between the hours of 9-6 from Monday to Saturday, between 20-40 hours / week)
Opportunity to grow within the company
A positive & fun work environment
Full benefits for you & your family (50% employer paid)

Requirements

Administration experience is a MUST (Skills test will be required)
Experience in automotive or RV dealership would be an asset
Proven proficiency in MS Office / Google Apps
QuickBooks / bookkeeping experience would be considered a HUGE asset
Excellent written and verbal skills
Strong organizational & time management skills
Ability to multi-task and prioritize effectively
Strong problem solving skills and attention to detail
Ability to work with team and maintain a positive attitude

Responsibilities

Manage day to day operations of dealership's functions including administrative tasks, coordinating office activities, contract management, general troubleshooting and ordering office supplies
Prepare, modify, and manage documents such as sale documents, reports, memos, invoices, and financial statements and maintain pristine organization of files
Accurately enter and update customer and vehicle information in the dealership’s database
Maintain and update inventory records and ensure that all vehicle documentation is accurate and up-to-date
Handle incoming calls, emails, and other communications, and respond promptly to inquiries
Assist the sales team with administrative tasks, including processing sales paperwork and following up with any discrepancies
Assist with basic bookkeeping tasks, including tracking expenses and processing payments
Ensure compliance with all dealership policies, procedures, and regulations
Willingness to perform many alternate duties to keep the dealership running smoothly (ex: answering phone, booking appointments, assisting other staff, coordinating activities)
Liase with accounting firm to submit hours for payroll, accounts payable and accounts receivable
Liase with Controller to ensure all duties are being completed correctly & promptly

Job Type: Part-time

Pay: $20.00 per hour

Expected hours: 20 – 40 per week

Benefits:

Casual dress
Company events
Dental care
Discounted or free food
Extended health care
Flexible schedule
Life insurance
On-site parking
Paid time off
Store discount
Vision care

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday
No weekends

Ability to commute/relocate:

Acheson, AB T7X 6A5: reliably commute or plan to relocate before starting work (required)

Experience:

Administrative: 2 years (required)

Work Location: In person

Expected start date: 2024-07-15

Auto Nation Inc. jobs

Administrative Assistant