Join our vibrant family-run business as an experienced Administrative Assistant and become an integral part of our close-knit team! At our company, we value work-life balance, ensuring that you can thrive both professionally and personally. Enjoy the benefits of working in a supportive, friendly environment where your contributions are genuinely appreciated, and your growth is nurtured. If you have a passion for organization, excellent clerical skills, and a desire to be part of a company that feels like family, we would love to hear from you!
Benefits
- Flexible work hours to accommodate your lifestyle
- Freedom to make your own schedule (Can work between the hours of 9-6 from Monday to Saturday, between 20-40 hours / week)
- Opportunity to grow within the company
- A positive & fun work environment
- Full benefits for you & your family (50% employer paid)
Requirements
- Administration experience is a MUST (Skills test will be required)
- Experience in automotive or RV dealership would be an asset
- Proven proficiency in MS Office / Google Apps
- QuickBooks / bookkeeping experience would be considered a HUGE asset
- Excellent written and verbal skills
- Strong organizational & time management skills
- Ability to multi-task and prioritize effectively
- Strong problem solving skills and attention to detail
- Ability to work with team and maintain a positive attitude
Responsibilities
- Manage day to day operations of dealership's functions including administrative tasks, coordinating office activities, contract management, general troubleshooting and ordering office supplies
- Prepare, modify, and manage documents such as sale documents, reports, memos, invoices, and financial statements and maintain pristine organization of files
- Accurately enter and update customer and vehicle information in the dealership’s database
- Maintain and update inventory records and ensure that all vehicle documentation is accurate and up-to-date
- Handle incoming calls, emails, and other communications, and respond promptly to inquiries
- Assist the sales team with administrative tasks, including processing sales paperwork and following up with any discrepancies
- Assist with basic bookkeeping tasks, including tracking expenses and processing payments
- Ensure compliance with all dealership policies, procedures, and regulations
- Willingness to perform many alternate duties to keep the dealership running smoothly (ex: answering phone, booking appointments, assisting other staff, coordinating activities)
- Liase with accounting firm to submit hours for payroll, accounts payable and accounts receivable
- Liase with Controller to ensure all duties are being completed correctly & promptly
Job Type: Part-time
Pay: $20.00 per hour
Expected hours: 20 – 40 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Discounted or free food
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care
Flexible Language Requirement:
Schedule:
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Acheson, AB T7X 6A5: reliably commute or plan to relocate before starting work (required)
Experience:
- Administrative: 2 years (required)
Work Location: In person
Expected start date: 2024-07-15