Overview:

We are seeking a proactive and dynamic individual to join our property management team as a Accounts Receivable Specialist. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. The specialist will work closely with tenants, property managers, and the accounting team to ensure all accounts are accurate and up to date. We manage a diverse portfolio of commercial properties.

KEY RESPONSIBILITIES:

· Post and process accounts receivable journal entries to ensure completeness of all business transactions.

· Update accounts receivable sub ledger and issue rental invoices.

· Issue charge back invoices for utilities and other recoverable or non-recoverable charges.

· Perform weekly AR collection calls of unpaid invoices.

· Update AR collection calls and sales reports notes in Spectra.

· Send tenant account statement.

· Verify and reconcile tenant transactions, deposits, and update tenant ledger.

· Prepares tenant abstract and review the tenant lease agreement with operation.

· Update tenant ledgers when there is lease assignment, consent to sublease, new leases, and movement of tenants from one unit to another.

· Prepare and send tenant annual rent letters.

· Prepare sales reports, rent schedule, security deposits, tenant statements and other rent schedules.

· Reconcile the general ledger against AR sub ledger.

· Update the Rent Schedule binders every month after month end or when needed.

· Prepare monthly actual collection and other adjustments reports.

· Input tenant leases in the system - set up charges, ensure accuracy of monthly rent roll and invoices.

· Respond to all tenant enquiries and requests.

· Review and verify final yearly reconciliation of CAM and Property Taxes.

· Calculate percentage rent and update survey area.

· Maintain the documentation of accounts receivables related documents.

· Prepares the annual provision for bad debts and Aged Tenant Historical Balance Report.

· Assist the Controller in the preparation of quarterly and yearly closings.

· Help property management operation when needed.

QUALIFICATIONS:

· At least 2 yrs. experience in account receivable function, preferably in a property management or real estate environment.

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

· Experience in any accounting software. Spectra is a plus.

· Familiarity with commercial rental leases is a plus.

· Ability to prioritize tasks and manage time effectively.

· Detail-oriented with a focus on accuracy and efficiency.

· Excellent verbal and written communication skills.

· Strong people skills and the ability to interact professionally with diverse individuals.

· Bachelor’s degree or College Diploma in Finance/Accounting

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Accounts Receivable Specialist