Job Overview:
The Accounts Payable Clerk performs all tasks related to invoice payment, ensuring suppliers and subcontractors are paid in a timely and accurate manner.

Essential Job Functions

1. Process Invoices

Responsible for ensuring invoices are processed in an efficient and timely manner.
When invoices come in via email, save a digital copy, print a copy, and get proper approval for invoice.
Practice 3-way AP matching for vendor invoices.
Insert appropriate vendor number and General Ledger code onto invoices.
Setup new vendors in the system.
Enter invoices into system with correct vendor name, date, amount, invoice number, and general ledger coding.
Investigate incorrect invoices.
Void invoices if they are incorrect.
Verify and enter credits.
Verify vendor statements at the beginning of the month and contact vendor for copies of missing invoices.
Enter intercompany invoices for month-end.
Follow the netting process for Epiroc intercompany invoices.

2. Process Expense Reports

Responsible for processing expense reports in an efficient and timely manner.
Create new vendor numbers and Identification for expense reports as needed.
Forward expense reports to management for authorization prior to processing.
Process expense reports including coding amounts placed in the other column.
Modify expense reports for proper coding and notify appropriate receiving personnel and management explaining changes to the expense report.
Answer inquiries relating to expense reports and request banking information for direct deposit (EFT) and/or give out cheques.
Print expense reports.

3. Post Credit Card Invoices

Responsible for posting all credit card invoices.
Match all invoices showing on the credit card statements.
Code each invoice.

Process Payment Runs

Responsible for processing EFT/cheque runs on a weekly basis.
Print Aged Payables report and assemble documents pertaining to payments. Ensure each invoice has been approved.
Create a weekly spreadsheet containing vendor invoices to be paid, and submit to manager for approval.
Verify pay run totals in spreadsheet match what is in Sage.
Search for and process invoices due for payment in the period identified.
Monitor bank accounts for auto-withdrawals.
Process EFT payments for each entity out of their respective banks.
Verify new vendor banking details.

Education/Experience Requirements

Minimum Education: Completion of secondary school
Asset: 2 year College Diploma in Business Administration-Accounting
Minimum Experience: Experience in a related field
Sage software

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.

Job Types: Full-time, Fixed term contract
Contract length: 6 months

Pay: $45,008.49-$50,534.85 per year

Benefits:

Casual dress
Company events
Dental care
Employee assistance program
On-site parking
Paid time off
Vision care

Schedule:

8 hour shift
Monday to Friday

Experience:

vendor management: 1 year (preferred)
Accounts payable: 2 years (required)

Work Location: Hybrid remote in Calgary, AB T2E 8Y4

Application deadline: 2024-06-15
Expected start date: 2024-06-24

3D-P jobs

Accounts Payable Clerk