Job Overview:
The Accounts Payable Clerk performs all tasks related to invoice payment, ensuring suppliers and subcontractors are paid in a timely and accurate manner.
Essential Job Functions
1. Process Invoices
- Responsible for ensuring invoices are processed in an efficient and timely manner.
- When invoices come in via email, save a digital copy, print a copy, and get proper approval for invoice.
- Practice 3-way AP matching for vendor invoices.
- Insert appropriate vendor number and General Ledger code onto invoices.
- Setup new vendors in the system.
- Enter invoices into system with correct vendor name, date, amount, invoice number, and general ledger coding.
- Investigate incorrect invoices.
- Void invoices if they are incorrect.
- Verify and enter credits.
- Verify vendor statements at the beginning of the month and contact vendor for copies of missing invoices.
- Enter intercompany invoices for month-end.
- Follow the netting process for Epiroc intercompany invoices.
2. Process Expense Reports
- Responsible for processing expense reports in an efficient and timely manner.
- Create new vendor numbers and Identification for expense reports as needed.
- Forward expense reports to management for authorization prior to processing.
- Process expense reports including coding amounts placed in the other column.
- Modify expense reports for proper coding and notify appropriate receiving personnel and management explaining changes to the expense report.
- Answer inquiries relating to expense reports and request banking information for direct deposit (EFT) and/or give out cheques.
- Print expense reports.
3. Post Credit Card Invoices
- Responsible for posting all credit card invoices.
- Match all invoices showing on the credit card statements.
- Code each invoice.
Process Payment Runs
- Responsible for processing EFT/cheque runs on a weekly basis.
- Print Aged Payables report and assemble documents pertaining to payments. Ensure each invoice has been approved.
- Create a weekly spreadsheet containing vendor invoices to be paid, and submit to manager for approval.
- Verify pay run totals in spreadsheet match what is in Sage.
- Search for and process invoices due for payment in the period identified.
- Monitor bank accounts for auto-withdrawals.
- Process EFT payments for each entity out of their respective banks.
- Verify new vendor banking details.
Education/Experience Requirements
- Minimum Education: Completion of secondary school
- Asset: 2 year College Diploma in Business Administration-Accounting
- Minimum Experience: Experience in a related field
- Sage software
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization.
Job Types: Full-time, Fixed term contract
Contract length: 6 months
Pay: $45,008.49-$50,534.85 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- vendor management: 1 year (preferred)
- Accounts payable: 2 years (required)
Work Location: Hybrid remote in Calgary, AB T2E 8Y4
Application deadline: 2024-06-15
Expected start date: 2024-06-24