The Organization

SIRCH Community Services is a multi-faceted organization dedicated to creating individual and community resilience through a variety of programs, services and social enterprises.

SIRCH Community Services is seeking a dedicated and detail-oriented Payroll HR Clerk to join our HR team. The Payroll HR Clerk will be responsible for accurately processing payroll, maintaining employee records, and ensuring compliance with relevant laws and regulations. This role is vital to supporting our mission by ensuring our employees are compensated accurately and in a timely manner, allowing them to focus on advancing our cause.

Responsibilities

Payroll Processing:

Prepare and process semi-monthly payroll for all employees, including salaried and hourly staff.
Ensure accurate calculation of wages, deductions, and benefits.
Collect and verify employee timesheets and attendance records.
Resolve any discrepancies in time reports and ensure accurate recording of hours worked.

Data Entry and Maintenance:

Enter and update employee information in the payroll system, including new hires, terminations, and changes in employment status.
Maintain and update payroll records to ensure accuracy.
Perform data entry and filing of all HR-related documents.

Compliance and Reporting:

Ensure compliance with federal and provincial payroll laws and regulations.
Prepare payroll-related filings and supporting documentation, such as year-end tax statements, pensions, and Records of Employment.

Employee Support:

Provide payroll, benefits, and employment agreements and other information to employees as required.
Complete onboarding and offboarding processes for new and departing employees.

Records Management:

Collect and maintain employee files, such as applications, resumes, and other documents, ensuring accuracy and compliance with company policies.
Ensure all new employees complete mandatory training.

Policy Development Assistance and HR Support:

Assist in the development of payroll policies, procedures, or processes.
Assist with HR projects, such as creating employee handbooks and updating job descriptions
Liaise with SIRCH-approved third-party Human Resources company for HR advice.

Health & Safety

Ensure the Health & Safety champions/representatives complete their monthly assessment
Provide H&S forms to all programs along with any needed explanatory notes.
assist in the research or development of H&S training materials.

Core Competencies

Exceptional attention to detail
Produces work with a high level of precision and accuracy
Excellent communication skills, both written and verbal
Highly organized and regularly meets deadlines
Analytical and solution oriented
Self starter, motivated, discrete, ethical, and loyal

Qualifications

Coursework or training in accounting, finance, or HR is preferred.
Basic understanding of accounting principles and practices.
Strong attention to detail and accuracy in data entry and record-keeping.
Ability to work effectively in a team environment and collaborate with colleagues.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office suite, particularly Excel and Word.
Willingness to learn and adapt to new tasks and responsibilities.
Commitment to maintaining confidentiality and handling sensitive information with discretion.

Working Conditions

Work is performed in-person at the office.
Current Police Check required.

Job Type: Part-time

Pay: $22.00-$25.00 per hour

Expected hours: 17.5 per week

Benefits:

Dental care
Extended health care
Paid time off

Flexible Language Requirement:

French not required

Education:

Secondary School (preferred)

Experience:

QuickBooks: 1 year (preferred)
Bookkeeping: 1 year (preferred)

Language:

English (preferred)

Work Location: In person

Application deadline: 2024-06-14

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