The Organization
SIRCH Community Services is a multi-faceted organization dedicated to creating individual and community resilience through a variety of programs, services and social enterprises.
SIRCH Community Services is seeking a dedicated and detail-oriented Payroll HR Clerk to join our HR team. The Payroll HR Clerk will be responsible for accurately processing payroll, maintaining employee records, and ensuring compliance with relevant laws and regulations. This role is vital to supporting our mission by ensuring our employees are compensated accurately and in a timely manner, allowing them to focus on advancing our cause.
Responsibilities
Payroll Processing:
- Prepare and process semi-monthly payroll for all employees, including salaried and hourly staff.
- Ensure accurate calculation of wages, deductions, and benefits.
- Collect and verify employee timesheets and attendance records.
- Resolve any discrepancies in time reports and ensure accurate recording of hours worked.
Data Entry and Maintenance:
- Enter and update employee information in the payroll system, including new hires, terminations, and changes in employment status.
- Maintain and update payroll records to ensure accuracy.
- Perform data entry and filing of all HR-related documents.
Compliance and Reporting:
- Ensure compliance with federal and provincial payroll laws and regulations.
- Prepare payroll-related filings and supporting documentation, such as year-end tax statements, pensions, and Records of Employment.
Employee Support:
- Provide payroll, benefits, and employment agreements and other information to employees as required.
- Complete onboarding and offboarding processes for new and departing employees.
Records Management:
- Collect and maintain employee files, such as applications, resumes, and other documents, ensuring accuracy and compliance with company policies.
- Ensure all new employees complete mandatory training.
Policy Development Assistance and HR Support:
- Assist in the development of payroll policies, procedures, or processes.
- Assist with HR projects, such as creating employee handbooks and updating job descriptions
- Liaise with SIRCH-approved third-party Human Resources company for HR advice.
Health & Safety
- Ensure the Health & Safety champions/representatives complete their monthly assessment
- Provide H&S forms to all programs along with any needed explanatory notes.
- assist in the research or development of H&S training materials.
Core Competencies
- Exceptional attention to detail
- Produces work with a high level of precision and accuracy
- Excellent communication skills, both written and verbal
- Highly organized and regularly meets deadlines
- Analytical and solution oriented
- Self starter, motivated, discrete, ethical, and loyal
Qualifications
- Coursework or training in accounting, finance, or HR is preferred.
- Basic understanding of accounting principles and practices.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Ability to work effectively in a team environment and collaborate with colleagues.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office suite, particularly Excel and Word.
- Willingness to learn and adapt to new tasks and responsibilities.
- Commitment to maintaining confidentiality and handling sensitive information with discretion.
Working Conditions
- Work is performed in-person at the office.
- Current Police Check required.
Job Type: Part-time
Pay: $22.00-$25.00 per hour
Expected hours: 17.5 per week
Benefits:
- Dental care
- Extended health care
- Paid time off
Flexible Language Requirement:
Education:
- Secondary School (preferred)
Experience:
- QuickBooks: 1 year (preferred)
- Bookkeeping: 1 year (preferred)
Language:
Work Location: In person
Application deadline: 2024-06-14