Office Administrator

This is an exciting opportunity for a hard working, honest professional to be part of a growing Real Estate Family Office and help manage a portfolio of multi-family apartments across the GTA. The successful candidate will be a proactive team player who is open-minded and embraces new challenges. The new Office Administrator must be an organized individual who is equally comfortable speaking to clients and working with accounting software.

Responsibilities:

· Be proactive in pursuing outstanding balances while working closely with management. (Monthly)

· Update tenant accounts with brief notes on any communications that occur. (Daily)

· Set up new leases in the system and ensure that all documents, signatures, and payments are received and posted. (Monthly low intensity)

· Handle tenant enquiries and explain any charges and outstanding balances. (Daily)

· Receive requests for parking and ensure they get charged in the system. (Occasionally)

· Post contractors’ invoices while keeping an eye on the reasonability of charges. (Monthly)

· Maintain communication with suppliers and contractors about invoices and payment inquiries. (Daily)

· Post a small portion of rent payments or other charges which have not joined our direct debit system. (First few days of month mostly)

· Post Late Fee charges on accounts identified as NSF by the system. (Once monthly)

· Assisting the property manager in advertising and marketing of apartment rentals. (Occasionally)

· Tracking apartment and parking rental, update changes (Weekly)

· Routing phone and in-person inquiries to the appropriate staff members and taking accurate messages. (Daily)

· Ordering office supplies (Minimal)

· Filing, scanning, and organizing documents. (Weekly)

· Greeting visitors at office (Occasional)

· Performing other related duties as assigned by management. (Occasionally - Very important)

Key Attributes:

· Superior administrative skills, able to multi-task

· Excellent communication skills both verbal and written.

· Ability to deal effectively and courteously with all partners, staff, and clients.

· A proven team player.

· Strong understanding and commitment to the requirements of confidentiality.

· Willing to learn about the Residential Tenancy Act of Ontario.

Qualifications:

· Must be honest and have a high degree of integrity.

· An accounting or business administration certificate or degree or equivalent experience

· Professional demeanor

· Fluency in English (oral and written) is required.

· Proficient in Microsoft Word, Excel, and Google Docs/Sheets

· Experience with Yardi or any Property Management Software is a definite plus

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Extended health care
On-site parking
Paid time off

Schedule:

Monday to Friday

Supplemental pay types:

Bonus pay

Education:

Secondary School (preferred)

Language:

English (preferred)

Work Location: In person

Application deadline: 2024-06-30
Expected start date: 2024-07-01

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Office Administrator