Administrative Assistant

Full-time Opportunity

York Region

Who we are: Job Skills offers employment solutions connecting the skills of job seekers with the needs of employers to create a more vibrant community.

What we need: Results-driven individuals who:

Are inspired by helping people achieve their employment goals
Have excellent organizational skills with the ability to multi-task and problem solve
Have demonstrated experience in Information Monitoring, Managing Work, Planning and Organizing, Technical/Professional Knowledge and Skills
Have a keen eye for maintaining accuracy and detail in a fast-paced environment
Have superior oral and written communication skills including an excellent telephone manner and email etiquette
Have intermediate proficiency in MS Office Programs including Word, Excel, and PowerPoint
Have professional working proficiency in Ukrainian & understanding of Ukrainian culture and/or have experience working with persons with disabilities
Have a valid Driver’s license and access to a reliable vehicle

What you will do: The Administrative Assistant supports the activities of the Job Skills by:

Entering all required data into the database for tracking purposes and ensuring all client notes and data entry is completed with accuracy and within a timely manner
Preparing files and maintaining electronic and hard copy filing system on all clients as required
Assisting with word processing correspondence, sending faxes and emails, photocopying classroom materials as required
Assisting with word processing of manuals, lesson plans, training materials, and hand-outs
Assisting in the preparation of all the necessary reports promptly
Processing and submitting all purchase orders as required
Participating in delivering outreach and marketing activities within the community; including job fairs, community and employment agencies, and performing outreach to clients and employers
Assisting with operational needs of the Program such as scheduling appointments, provide general program information to applicants, and liaising with the Program Manager and Director
Following standard procedures for receiving and directing calls and handling walk-in clients
Delivering high-quality service as outlined in Job Skills’ customer service standards by providing general program information to clients and refers appropriately
Working cooperatively with other staff to ensure consistent and efficient service to the clients while providing excellent customer service

QUALIFICATIONS:

Minimum education requirement is a Post-secondary education
Intermediate computer skills
2-4 years’ experience in an administrative role

COMPETENCIES:

Effective Communication/Listening Skills
Emotional Intelligence
Analytical Thinking
Conflict Resolution
Multi-tasking Abilities
Attention to Detail
Client Service Orientation
Fostering Teamwork

What you will get: In addition to the satisfaction gained from helping people reach their goals, Job Skills offers:

Work Schedule: Monday – Friday, 35 hours per week
Generous paid time off (including enhanced vacation time off, personal needs time off and an optional 4-day work week, bi-weekly etc.) to encourage work/life balance
Comprehensive, employer-paid health benefits package (including extended health and dental)
Defined, employer-matched pension plan
Professional development opportunities
A diverse and inclusive workplace
Free on-site parking

If you are interested in this employment opportunity, please read on to learn more about Job Skills, how you can apply to this exciting position and become part of our growing Job Skills Team!

Job Skills is a forward thinking, not-for-profit, charitable organization that is constantly developing or implementing new Programs to help individuals achieve economic independence. In doing so, we aim to contribute to the economic and social viability of our community. We are ethical, client-focused, and performance-oriented and believe in the personal growth of our staff, our community and our clients.

As an Administrative Assistant with Job Skills, you will work for a high performing organization that is dedicated to assisting individuals in achieving their employment goals.

Job Skills is committed to fostering a workplace that is both inclusive and representative of the communities we serve. As a diverse workplace incorporates a variety of backgrounds and perspectives, we believe that being a diverse and inclusive organization is essential to achieving success and client satisfaction in all Job Skills’ Services and Programs. To meet these objectives, we invite all qualified candidates from diverse backgrounds to apply. Please be advised that accommodation is available upon request.

We thank all applicants, but only those to be interviewed will be contacted. Please indicate the position title, and job reference number in the email subject line and tell us how you learned about this opportunity in your cover letter.

Please reply in confidence by 11:59p.m. on Friday, September 13, 2024

JOB SKILLS Hiring Committee

Job Reference Number: MNWC080637

14-130 Davis Drive, Newmarket, ON, L3Y 2N1

http://www.jobskills.org

Job Type: Full-time

Benefits:

Dental care
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Schedule:

8 hour shift
Day shift
Monday to Friday
No weekends

Ability to commute/relocate:

Markham, ON: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Licence/Certification:

Class G Licence (required)

Work Location: In person

Application deadline: 2024-09-13

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