Key Responsibilities:

Reporting directly to the Executive Director of the Sunnybrook Academic Family Health Team (SAFHT) the Senior Administrative Assistant will :

· Draft, type and edit memorandums, letters, presentations, reports, minutes/agendas, and policies and procedures;

· Organize, maintain and prioritize the schedule of the Executive Director;

· Provide support to the Board of Directors of the SAFHT (planning meetings, agenda and minutes)

· Assist with the development and submission of annual reports

· Liaise with staff on all issues, concerns and suggestions with a goal to ensure a positive and productive environment;

· Establish and maintain relationships with key stakeholders (Sunnybrook, Ministry of Health, OHIP, WSIB, North Toronto Ontario Health Team (NT-OHT), Department Of Family and Community Medicine (DFCM)

· Coordinate training, and on-boarding of employees as required;

· Monitor office supplies and orders as needed

· Create, review and amend office procedures and policies as required;

· Ensure on-site equipment is in proper working order

· Be the main point of contact for all site issues;

· Perform other clerical duties such as filing, photocopying, faxing and mailings;

· Assist with non-OHIP billing and preparation of billing reports

· Facilitate Medical/Legal record transfers to patients, health care facilities, and insurance companies following strict privacy and Personal Health Information directives

· Other duties as assigned.

Key Qualifications and Skills:

· Minimum 3 years of applicable professional experience

· Experience working in healthcare, primary care an asset

· Excellent problem solving, analysis and resolution skills

· Ability to work effectively, demonstrate composure under pressure and in stressful situations

· Ability to prioritize and identify relevant support for the resolution issues in the day to day operations

· Strong customer service orientation with excellent interpersonal and communication skills to liaise with all levels of hospital staff as well as individuals from various community needs.

· Proven experience with various software applications, such as Microsoft Office, Word, Excel, PowerPoint, Outlook. PSS EMR experience an asset.

Ability to manage patient confidentiality at all times

Please note that this position is with the Sunnybrook Academic Family Health Team. Salary and benefits are different than the hospital. We are not a HOOPP employer.

Job Types: Full-time, Fixed term contract

Pay: From $60,000.00 per year

Benefits:

Dental care
Disability insurance
Extended health care
Life insurance
On-site gym
Paid time off
Store discount
Vision care

Schedule:

8 hour shift
Day shift
Monday to Friday
No weekends

Ability to commute/relocate:

Toronto, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Sunnybrook Academic Family Health Team jobs

Senior Administrative Assistant - 12 Month Contract - Potential Opportunity to Extend