Our client is one of the largest and fastest-growing propane distribution companies in Canada. They are a fast-moving, customer-facing, field-based business operating coast to coast, with over 400 team members. They strive to be the undisputed propane leader in North America.

We are currently supporting them with their search for an Accounts Payable Manager, who will report to the Director of Accounting and is responsible for overseeing the entire accounts payable function, ensuring accurate and timely payment processes, managing vendor relationships, maintaining strong internal controls, and supporting tax compliance efforts.

They have an immediate need for a 3- to 6-month contract assignment and for a permanent position.

What You'll Be Doing:

Overseeing the entire accounts payable process, ensuring all invoices are processed, verified, and paid in a timely and accurate manner.
Establishing and maintaining positive relationships with vendors, handling inquiries and disputes, ensuring effective communication to resolve any payment or service issues promptly.
Ensuring timely, accurate, and complete management of vendor master data, including setting up new vendors, updating existing information, verifying vendor bank accounts, and avoiding duplicates to maintain data integrity.
Supervising the processing of invoices, ensuring they are coded correctly, matched with purchase orders, properly approved, and recorded in the accounting system.
Preparing a list of items to be paid, verifying them, and preparing them for import into the banking system. Ensuring timely payments, avoiding overpayments or double payments, and adhering to payment schedules.
Developing and managing the company credit card process, including:
Ensuring that all credit card expenses are accurately recorded in the financial system in a timely manner.
Managing the process of employee expense reimbursements, ensuring compliance with company policies.
Implementing controls to monitor operational expenses (OPEX) charged to company credit cards, ensuring that all expenses are justified, relevant, and contribute to the company's operational efficiency and strategic goals.
Regularly reconciling the accounts payable sub-ledger with the general ledger to ensure the accuracy of financial records and resolve any discrepancies.
Assisting the Director of Accounting in the month-end closing process by validating and verifying vendor balances (e.g., ensuring no debit balances on vendor accounts), preparing accruals, and generating necessary reports.
Having a solid understanding of tax regulations to differentiate between tax-deductible and non-deductible cost items. Ensuring expenses are properly categorized for tax purposes.
Collaborating with tax advisors and supporting the Director of Accounting in preparing tax returns, ensuring accuracy, compliance, and timely submission.
Coordinating with internal and external auditors by providing necessary documentation and supporting information related to accounts payable for audits and reviews.
Developing and maintaining strong internal controls over the accounts payable process to prevent errors, fraud, and ensure compliance with company policies and external regulations.
Managing employee expense reporting and reimbursement processes, ensuring compliance with company policies, and proper approval workflows.
Leading and mentoring the accounts payable team, setting performance goals, conducting performance reviews, and ensuring continuous professional development.
Identifying opportunities for process automation and efficiency improvements within the accounts payable function to streamline operations and reduce manual work.
Generating regular accounts payable reports, including aging reports, cash flow forecasts, and vendor analysis, to provide insights to management.
Assisting in the development, implementation, and maintenance of accounts payable policies and procedures to ensure consistency and efficiency.

What You'll Need To Be Successful:

Bachelor’s degree in Accounting, Finance, or Business Administration
At least 5+ years of experience in managing AP functions, including invoice processing, vendor payments, and reconciliations.
Experience leading and mentoring AP teams, driving process improvements, and managing performance.
Strong interpersonal skills to collaborate with internal teams and negotiate with external vendors.
Knowledge of accounting principles, regulatory compliance, and internal controls related to payables.

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Accounts Payable Manager