Please see Special Instructions for more details.

This position will remain open until filled with the first review of applicants September 23.
The start date will be dependent on department needs and candidate availability.

Posting Details

Position Information

Position Title

Payroll Officer

Position Summary

Grow your career as a payroll professional at Red Deer Polytechnic! Currently, we are seeking a Payroll Officer to join our People & Culture Team, which provides service and support to more than 950 semi-monthly paid salary and hourly employees.

The role of the Payroll Officer offers opportunities for a seasoned payroll professional to go beyond the typical payroll processing and functions. In a collaborative, team environment, this position provides advice, information, and training to managers and supervisors around the application of multiple collective agreements as it relates to the creation of contract letters and the administration of salary and benefits. This role requires an individual with excellent communication, organizational, and problem-solving skills who can take the initiative to find answers and work within regular deadlines.

Position Responsibilities

Your responsibilities will include the following:

Employee Contract Submissions

Advises contract letter issuers in the creation and development of employment contract letters for employees
Ensures that all employment contract requests and letters are complete, consistent, accurate, and in accordance with data standards before accepting
Reviews electronic employment contract submissions for accuracy of classification and position information
Performs calculation of Part-Time salaries and retroactive pay for all employees and calculation/authorization of Full Time Equivalent for Faculty Professional Development
Applies Collective Agreements and analyzes personnel employment history to ensure employment contracts are issued in adherence to collective agreements, legislative requirements, and other Red Deer Polytechnic policies and procedures, and for analysis and entry of future dated employee record salary/deduction updates

Employee Records

Creates new Employee Records in database and responsible for accurate input of name and demographic information in compliance with RDP Data Standards
Enters employment information and salary/earnings on employee records, ensuring accuracy of salary, classification, vacation and premium pay
Applies employment contract, direct deposit, and statutory deductions to database for payroll processing

Payroll Processing and Functions

Maintains, manages, and ensures the workflow produces accuracy of payroll records, functions, reports, documentation and requirements
Completes audit and reconciliation of the payroll prior to payroll transmission and validate confirmed reports
Processes all monthly remittances issued out of payroll liability accounts regarding employee withholdings, and reconciles to deduction payroll registers, and provides the required reporting

Contract Training and Orientation

Coordinates and provides orientation and ongoing training for electronic contract issuers with regard to electronic employment contract process, data standards, and collective agreements
Develops training manuals and training process sheets for new users

Research and Testing

Responsible for collection of information and initiating strategies for increased automation and efficiencies for payroll processing and for data maintenance and reporting
Tests new methods or features resulting from upgrades to Banner or Service Canada (Employment Insurance) software, for implementation of enhancements to information systems

The job description and title for this position are currently under review.

Required Qualifications

Two years of post-secondary training, completion of a community college certificate or equivalent of Business Administration Diploma
Payroll Compliance Professional (PCP) designation
Minimum of 5 years related experience in Payroll, Human Resources and Benefits
Skills and knowledge acquired within a large organization, within a multi-union environment, and preferred knowledge of operations of a post-secondary institution; typically obtained through a combination of formal education and at least 5 years of solid relevant experience
Knowledge of Employment Standards Legislation, calculation rules for CPP/EI, Income Tax, Completion of various government forms (e.g. ROE)
Knowledge and experience of processing and uploading of data to Service Canada for ROE’s
Knowledge of components of a payroll cheque including ability to understand and calculate gross taxable income, statutory deductions, taxable benefits and general payroll deductions
Knowledge and experience working within a computerized payroll and benefit environment
Experience working with an integrated computerized database, and proficient in a variety of computer applications requiring the use of complex word processing functions and spreadsheets
Knowledge of Database processing functions
Maintains current payroll designation by completing the required number of hours of professional development each year as determined by the professional development and certification department of the National Payroll Institute. (Currently, 14 hours per year for Payroll Compliance Professional)

Preferred Qualifications

Knowledge and expertise in electronic contract submission for the purposes of orientation and staff training
Knowledge and experience of payroll and benefit processing procedures for semi-monthly payroll
Knowledge and experience of payroll transmission to the financial institution
Knowledge and experience of payroll data analysis for reporting purposes related to staffing and budget

Salary or Hourly?

Salary

Salary

$56,604 - $66,219 annually

Benefits and Compensation Information

Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.

Eligibility to access the above mentioned benefits dependent upon the AUPE Collective Agreement and related RDP policies.

About Red Deer Polytechnic

Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.

Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.

Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our polytechnic community.

Posting Detail Information

Competition Number

2024-A-135

Employment Type

Permanent Full-Time

Number of Vacancies

Desired Start Date

10/01/2024

Position End Date (if term-certain)

FTE

1.0

Hours of Work

8:30 a.m. to 4:30 p.m., Monday to Friday, 35 hours per week

Open Date

09/12/2024

Close Date

Open Until Filled

Yes

Note to Applicant

To fulfill Red Deer Polytechnic’s mission to enrich the intellectual, economic, cultural, and social development of Central Alberta, people representing diverse perspectives and experiences are required. We welcome and encourage applications from Indigenous persons, Black and racialized persons, women,persons with disabilities, persons with any sexual orientation, and persons of any gender identity or gender expression.

Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact Peopleandculture@rdpolytech.ca.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Special Instructions to Applicants

This position will remain open until filled with the first review of applicants September 23.
The start date will be dependent on department needs and candidate availability.

Required Documents

Cover Letter

Resume

Optional Documents

Job Type: Full-time

Pay: $56,604.00-$66,219.00 per year

Red Deer Polytechnic jobs

Payroll Officer