Accounts Receivable/Accounts Payable Specialist

Position Overview:

An Accounts Receivable/ Accounts Payable Specialist is responsible for managing and processing outgoing payments to suppliers and vendors, as well as managing incoming payments and maintaining accurate financial records. This role requires proficiency in accounting software and a good understanding of financial principles and practices.

This role must be able to manage multiple tasks efficiently and communicate clearly with vendors and internal teams.

Duties and Responsibilities:

· Generate and send invoices to clients or customers.

· Ensure accuracy and completeness of invoices before dispatch.

· Track invoice dates and payment terms to ensure timely collection.

· Receive and review invoices from vendors and suppliers for accuracy and completeness.

· Match invoices with purchase orders and receiving reports to ensure validity.

· Enter invoice details into the accounting system for payment processing.

· Record and reconcile incoming payments from customers.

· Post payments to appropriate accounts in the accounting system.

· Process refunds or adjustments as necessary.

· Prepare and issue payments, including checks, electronic transfers, or other payment methods.

· Schedule and manage payment runs to ensure timely disbursement of funds.

· Maintain up-to-date customer account information.

· Monitor accounts for overdue payments and follow up as needed.

· Communicate with clients to resolve payment issues and discrepancies.

· Maintain and update vendor records, including contact information, payment terms, and tax details.

· Resolve any issues or discrepancies related to vendor accounts and payments.

· Communicate with vendors to address inquiries, discrepancies, or payment concerns.

· Send reminders and statements to clients regarding overdue payments.

· Maintain accurate and organized records of all transactions.

· File and archive invoices, payment records, and related documents for future reference.

· Reconcile customer accounts and resolve discrepancies.

· Reconcile accounts payable ledger with vendor statements to ensure accuracy.

· Investigate and resolve any inconsistencies or errors between company records and customer/vendor records

· Process employee expense reports and reimbursements in accordance with company policies.

· Assist in financial forecasting and budgeting by providing data on receivables and payables.

· Ensure adherence to company policies and accounting standards.

· Implement and maintain internal controls to prevent fraud and errors.

· Work closely with other departments, such as Sales, Operations and Supply Chain, to ensure smooth processing of transactions.

· Coordinate with internal teams to address and resolve any issues related to billing or payments.

10.

· Assist with other accounting functions as needed

Requirements and Skills:

Finance or Accounting related field is preferred
Minimum of 4 years of experience as Accounts Payable or Accounts Receivable Specialist, or other relevant role within a Manufacturing Environment preferred
Ability to work independently
Result oriented with a strong work initiative
Analytical skills with a keen sense of organization and detail
Detail oriented with analytical skills
Excellent verbal and written communication skills
Knowledge and experience with ERP systems

Job Type: Full-time

Pay: Up to $35,994.63 per year

Experience:

Accounts receivable: 4 years (required)

Work Location: In person

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Accounts Receivable/Accounts Payable Specialist