Job Summary: The Payroll Administrator is responsible for processing payroll accurately and on time, ensuring compliance with legal and company requirements. They handle payroll inquiries and collaborate with other departments to maintain accurate payroll records. This role requires an individual who exemplifies the company values of humble, driven, and solutions oriented.
Humble – Employees that are team players and are respectful of others and the job at hand. Great team players lack excessive ego or concerns about status. Humble employees are quick to point out contributions of others and slow to seek attention of their own.
Driven – Employees who are motivated and focused on self improvement. Driven or hungry employees are always looking for more. More things to do, learn, and take responsibility for. They never have to be pushed by a manager to work harder because they are self-motivated and diligent.
Solutions Oriented – Employees who focus on solving, and preventing problems from occurring, not just identifying them. This is equal parts of problems with systems and processes and the common sense that an employee has about people. They are aware, act appropriately, ask good questions, and listen to understand.
Role and Accountability:
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Maintain accurate payroll reports and prepare related reports.
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Respond to employee payroll inquiries and resolve discrepancies promptly.
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Collaborate with HR and the Senior Accountant on payroll adjustments and reconciliations.
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Stay informed about changes in tax laws, labor regulations, and payroll best practices.
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Prepare and file payroll tax returns and year-end forms, such as T4s.
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Process Record of Employment (ROE)
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Implement a checklist for reviewing payroll data to ensure accuracy before processing
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Implement and utilize payroll automation tools to streamline tax calculations, benefits deductions, and timesheet imports.
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Evaluate payroll procedures to identify inefficiencies and implement automation tools to reduce manual data entry and processing costs.
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Assist with audits by providing payroll data and documentation.
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Ensure payroll processes comply with all relevant laws and regulations.
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Resolve payroll-related disputes promptly and efficiently.
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Attend Level 10 meetings and other department meetings, representing the role and driving organizational efficiency and effectiveness.
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Collaborate with cross-functional teams, including senior leadership, to address challenges, identify actionable solutions, and align financial strategies with overall organizational objectives.
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Utilize Microsoft To-Do for task tracking and reminders to ensure efficient organization and completion of daily tasks, promoting productivity and accountability within the Department.
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Perform other duties as assigned.
Knowledge, Skills and Abilities:-
Strong understanding of payroll systems and tax regulations.
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Proficiency in payroll software and ERP systems.
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High attention to detail and confidentiality.
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Effective communication and problem-solving skills.
Education and Experience:-
Diploma or degree in Accounting, Business Administration, or a related field.
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Minimum 3 years of experience in payroll processing.
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Payroll certification (e.g., PCP or CPM) preferred.
Salary $45,000 to $65,000 annually
