Payroll Specialist

Workforce Capital • Full-time • Grimsby, Ontario, Canada • 4d ago

Position: Payroll Specialist with Accounts Receivable Support
Type: 6 Month Contract
Wage: 50K to 60K
Location: Grimsby, ON (In Office)
Reports to: [Hiring Manager/Department Head]

Responsibilities:

Payroll Administration:

Process and manage weekly payroll for employees of a staffing agency, ensuring accuracy and timely distribution.
Ensure compliance with federal and provincial payroll regulations, including remittances and record-keeping requirements.
Prepare, submit, and maintain accurate Records of Employment (ROEs) for terminated or departing employees.
Calculate and process payroll taxes, remittances, and deductions accurately, ensuring compliance with tax regulations.
Reconcile payroll accounts, resolve discrepancies, and prepare detailed payroll reports for management.
Collaborate with HR to ensure employee information in the payroll system is current and accurate.
Respond to employee inquiries about payroll, ROEs, and other payroll-related concerns.

Accounts Receivable Support:

Manage invoicing for Payroll Funding Canada clients, including invoice preparation, verification, and validation to ensure compliance with client agreements.
Conduct regular follow-ups on outstanding invoices, maintain an organized accounts receivable ledger, and provide updates to the finance team.
Assist in resolving any client payment discrepancies and ensure accurate account records.
Generate and present status reports on accounts receivable for management, helping identify opportunities to streamline collections.

Qualifications:

Minimum of 2 years’ experience in an accounting/payroll role.
Completion of a college diploma in Accounting or Payroll; PCP (Payroll Compliance Practitioner) Designation is an asset.
Minimum of 2 years of full-cycle Canadian payroll experience, including familiarity with ROEs, remittances, and payroll regulations.
Proven experience as a Payroll Specialist, Payroll Administrator, or similar position.
Proficiency with payroll software and MS Office applications, particularly Excel.
Knowledge of accounting principles, including general ledger accounting, account reconciliation, and regulatory compliance.
Experience with accounts receivable tasks, including invoicing, verification, validation, and collections.
Detail-oriented with strong accuracy in data entry and payroll calculations.
Excellent analytical and problem-solving skills for reviewing payroll and receivables data.
Ability to handle sensitive information with discretion.
Effective communicator, able to manage employee inquiries and client interactions professionally.
Additional experience with tax preparation, debit/credit transactions, and managing accounts receivables is an advantage.