JOB INFORMATION
Requisition ID: 10303
Number of Vacancies: 1
Department: Bus Maintenance & Shops (20000505) - Bus Maintenance-Department Head & Staff (30000147)
Salary Information: $73,382.40 - $91,728.00
Pay Scale Group: Level 7
Employment Type: Regular
Weekly Hours: 35 Off Days: Saturday / Sunday Shift: Day
Posted On: November 11, 2024
Last Day to Apply: November 13, 2024
Reports to: Department Head
The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:
Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.
Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.
The full Plan can be viewed on ttc.ca.
The Bus Maintenance and Shops department is looking for an Administrative Assistant!
This successful incumbent will be responsible for providing administrative support to the department while carrying out special projects.
- Planning and coordinating the daily activities of the Bus Maintenance and Shops office;
- Processing all incoming correspondence addressed to the Head and initiating action to be taken;
- Department, including queries from senior management, follow-ups, etc.;
- Answering and/or screening telephone inquiries and/or concerns/issues received from various internal/external sources;
- Provide daily administrative assistance for the department, including meeting coordination and support for various departmental meetings.
- Monitor, track and maintain information/data/ records/files, following up, and updating as required.
- Liaise with staff and groups within and outside the department, and/or external organizations concerning matters regarding assigned work.
- Assist and/or prepare the department's administrative operating budget, capital budget, other budgets and/or cost estimates as required for the department, and may monitor expenditures.
- Coordinate and/or provide training to staff, including arranging for training and providing guidance relative to the resolution of problems.
- Administering payroll for Department Section Heads i.e. entering mileage, overtime, etc., in accordance with corporate policy, practices, etc., using the On-Line Attendance Reporting System (OARS);
- Setting up, inputting data and maintaining various computerized databases for Department activities e.g. statistics pertaining to vehicle mileage, fleet utilization percentages, etc.;
- Assisting with the word processing, set up (tables, graphs, spreadsheets, etc.) and editing of various budget reports;
- Participate and assist with special projects and activities as directed.
- Promotes a respectful work and service environment that supports diversity, inclusion, and is free from harassment and discrimination. Provides leadership in the development and implementation of inclusive and accessible policies, programs and/or services for employees and customers in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies.
- Apply analytical skills
- Use office technology, software and applications
- Communicate in a variety of mediums
- Understand and apply administrative policies, processes, and procedures
- Plan and organize activities / projects to meet section and organizational goals
- Maintain documentation and historical records
- Post-secondary education in a related discipline (i.e. Office Administration, Business Administration, etc.) or a combination of education, training and experience deemed to be equivalent.
- Requires knowledge of business administration concepts and practices combined with a sound knowledge of modern office methods, procedures, practices and equipment as well as a good knowledge of research methods and techniques.
- Prior administrative or clerical experience in a similar or related work environment.
- Must be proficient in the use of a personal computer, mainframe, and software applications and computer capacity relevant to the work (i.e. Word, Excel, Power Point, Access, OARS, PPS).
- Must possess sound judgement; excellent organizational, interpersonal, oral and written communication skills (grammar, punctuation and spelling).
- Must be detail-oriented and have the ability to handle several responsibilities at once, under minimal supervision.
- Must have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees.
- Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
- One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
- A comprehensive package that covers health, dental, vision and more.
- Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.
Commitment to EDI
The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization, and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially.
The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
We thank all applicants for their interest but advise only those selected for an interview will be contacted.
